Overview:

Individual Timesheets can be entered by a user with an appropriate licence, or by an administrator on behalf of an employee. There are several entry methods available including daily, weekly, and mobile timesheets. Generally, users who have little differentiation in jobs and activities from week to week will use weekly timesheets, whereas users who change jobs and activities multiple times will use daily timesheets. Mobile timesheets are an excellent choice for on-the-ground users who only access Workbench from their mobile phones. Alternatively, Workbench facilitates Crew Timesheets elsewhere via the Daysheets module, where one supervisor can enter timesheets on behalf of a group of employees each day. Or for more advanced and complete mobile capabilities, Workbench integrates with Upvise.

This screen can be accessed through Timesheets →  DesktopTimesheets. Depending on which method of timesheet entry is the default in Control Parameters (Daily or Weekly Timesheets), the corresponding page is displayed when navigating through Desktop Timesheets without having to go to the specific Daily or Weekly Timesheets pages.

Timesheets in Workbench are week based, even if your company has a different payroll period such as fortnightly or monthly. 

Screen Guide:

Open

• + New Timesheet creates a new timesheet, one week ending beyond the current timesheet. Remember, you will only need to create a new timesheet once per week. If you have already created one, simply click on the blue hyperlink on the line with the desired week ending.

• Full Name is the logged in user, and is also the hyperlink to the detail of that week's timesheets.

• Week Ending is the last day of the timesheet week. Remember, each week's timesheets contain this day and all six days previous to it. Your system administrator has set the week ending to align with the payroll period.

• Entered is the total number of hours entered for this week's timesheet.

• Standard is the number of standard hours, set up in Users when creating the employee, you are expected to enter in a week.

• Variance is the difference between entered and standard hours. This is a good indicator that the timesheet is unfinished, missing hours, overtime worked, or duplicated hours.

• Completed being ticked means that this timesheet has been completed by the user and it is ready to be approved.

• Approved being ticked means that the supervisor has reviewed and approved this timesheet.

Next Steps:

To create a new timesheet, click the + New Timesheet button, or to view an existing timesheet, click on the blue hyperlink on the line you would like to view.

To enter a timesheet using a specific method, Daily, Weekly, or Mobile, navigate to that method under Timesheet Entry.

To enable Time Off In Lieu (TOIL) balance on a Timesheet check the steps [here]