Contract Receipts
Overview:
This tab is designed to show Accounts Receivable (AR) receipts for the Contract Claims. If your financial software is linked to Workbench, receipts will automatically be imported. Otherwise you will need to manually enter them in Job Receipting Batch Entry as you cannot enter manual receipts from this tab.
Screen Guide:
Receipts Currency allows you to switch from local to foreign currency depending on the settings of the contract.
Receipt No is the imported or manually copied receipt number that the client provided when sending the payment.
Receipt Date is the date that the payment was received.
Receipt Ref. is a reference that is manually entered as free text or imported.
Claim No is the claim that the receipt was applied to.
Invoice No is the invoice number that the receipt was applied to.
Invoice Date is the original date of the invoice that the receipt was applied to.
Claim ex GST is the original amount that the invoice claimed, excluding GST.
Claim incl GST is the original amount that the invoice claimed, including GST.
Receipt incl GST is the amount receipted from this receipt including GST.
Receipt GST is the GST component of the receipt.
Receipt ex GST is the amount receipted excluding GST.
To Account displays the Cash account’s GL Account into which the AR Invoice was paid. This will be used in Workbench to verify, if the Contract has a Project Trust Account (PTA), that the funds were deposited into the correct PTA as expected, or highlight it if they were not. Note that bringing this across depends on each financial integration (systems with an API integration will support this).
If your project receives a high number of receipts, pages will be created automatically that you can move between.
The print button is shared between all tabs and does not contain a default receipt report.
Next Steps:
If you need to manually enter a receipt, proceed to Job Receipting Batch Entry. If your system is connected with your financial software but is not pulling through receipts, be sure to check your settings under the correct Data Transfer category first.