Overview:

This screen is intended to give an overview of all authorities over Timesheet Groups on one screen. While authorities can be viewed and changed within each Group (or within the Users profile), they can also be modified here.

Screen Guide:

Open

+ New Authority will create a new empty line at the bottom of the list and the filters can be adjusted to narrow down the authorities of a single person or Timesheet Group.

• Person is the user that the authority line relates to.

• Timesheet Group is which Timesheet Group that the person has authority over.

• Timesheet Authority will set the intended authority for the user:

  • None prevents this user from having any timesheet authority for this Group.

  • Review Only will let users see, but not approve, timesheets for employees in this Group.

  • Secondary is used for alternative approvers. When the Primary approver of a Group is flagged as Out of Office in My Authorities, the secondary approver will take over the role of approving timesheets until their return.

  • Primary is the main approver of this Group. They will be prompted to approve timesheets in Timesheet Approval.

  • Administrator is a user who has administrative authority over timesheets in this Group. This means that they can see all timesheets in the Group, as well as other abilities dependant on these Control Parameters:

    • Can Admin Approve

    • Can Approver Edit

  • Own enables the user given this authority to approve their own timesheets.

• Expense Claim Authority:

  • None prevents this user from having any Expense Claim authority for this Group.

  • Review Only will let users see but not approve expense claims for employees in this Group.

  • Secondary is used for alternative approvers. When the Primary approver of a Group is flagged as Out of Office in My Authorities, the secondary approver will take over the role of approving Expense Claims until their return.

  • Primary is the main approver of this Group. They will be prompted to approve claims in Expense Approvals.

  • Administrator is a user who has administrative authority over expense claims in this Group. This means that they can see all claims in the Group.

  • Own enables the user given this authority to approve their own timesheets.

• Other Role contains miscellaneous roles from different modules in Workbench.

  • None prevents any other role from becoming active.

  • Crew Supervisor makes the user a supervisor for employees in this Group when using the Daily Diary module.

  • Crew Supervisor Administrator will have administrative authority over this Group in the Daily Diary module.

  • Leave Primary Approver grants the user primary authority using the Leave Management module.

  • Leave Secondary Approver labels the user as an alternative approver for this Group in the Leave Management module. When the Primary approver of a Group is flagged as Out of Office in My Authorities, the secondary approver will take over the responsibility to approve leave requests.

  • Leave Administrator has administrative authority over all leave requests in this Group.

  • HR Administrator has administrative authority in the Human Resources Module for this Group.

  • HR Manager has management authority in the Human Resources Module for this Group.

  • HR Supervisor has supervisor authority in the Human Resources Module for this Group.

  • Card Reconciler

  • Admin Reconciler

  • Timesheet Group Credit Approver

  • Admin Credit Approver

  • Leave Primary Reviewer grants the user primary review authority using the Leave Management module.

  • Leave Secondary Reviewer grants the user secondary review authority using the Leave Management module for when the primary reviewer is Out of Office.

• The Bin icon allows you to delete one or more lines at the same time by clicking the tick box and clicking save.

Next Steps:

Users can check their authorities and set out of office messages in My Authorities.

To create, change, or add to Timesheet Groups, you'll need to navigate to that menu item.