If the document has been scanned, then most of the details on the header should be automatically populated. It is suggested that, if it is a supplier that has not been used before, or not used very frequently, you check that the information was populated accurately.

• Document Type must be Credit to process a Credit Note.

• Credit No is a unique number given to this credit, generally with a modifier to the original AP Invoice number on an existing AP Voucher or a separate credit sequence. Maximum characters is 20. This is a number provided by the Supplier.
  Checked green tick indicates that a user has been warned and presented with a list of existing Credits that are possible duplicates. If the user agrees is ok and can be ignored, clicks on Checked button, and that will populate the green tick symbol.
  
  

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• Credit Date is the date that the credit is being actioned.

• Comments can include notes regarding the credit circumstance or communication within the accounts department and approvers.

• Supplier - choosing the supplier will filter the invoices available on Apply to AP Invoice.

• GST Number will be automatically populated with the tax number on the Supplier’s details.

• Payment Due - is populated based on the Payment Terms on the Supplier. If the Supplier does not have Payment terms set, it will be left empty. Note that a Payment Date is mandatory to be able to export an AP Credit to the financials, and the export will error if a date is missing. Payment Terms are imported from the financial system, so make sure to populate this on your suppliers' details on your Financial System and that updated information will be synced back to Workbench.

• Reason contains custom flags for the voucher, such as On Hold, In Dispute, Security of Payment Act, etc. for increased ability to keep track of different states. The system administrator can add or modify reasons in Statuses under "Voucher Reasons."

• Total Incl shows the total value of the voucher including tax. Automatically pre-populated once an AP Invoice to Apply for has been selected and applied to this document.

• Total Tax is the tax portion of the invoice value.

• Total Excl is the value of the invoice excluding tax.

• Workflow Type gives a list of all Workflow Types available for this voucher. This affects the approval flow of the voucher once you click Submit.

• Apply to AP Invoice - Choose which invoice this credit is meant to be applied towards. The invoice must be approved to appear on the list. Once selected either typing it in or selected from the AP Invoice search, use the Apply Filter button to populate the Invoice lines into this tab. The out link icon will open the AP Invoice this Credit is being applied to, so you can validate the right one is being used. The AP Invoice will open in a new window on top of the current one.

The little square window with an outbound arrow opens a screen where all the Receipts, AP Vouchers and AP Invoices linked to the Purchase Order that originated the AP Invoice line this Credit Note is being applied to.

• Job Code, Work Centre, Line Description, Invoices Qty & Value will be populated from the original AP Invoice. However, AP Credits for Dockets and Stock Item purchases are a little different. More details here…

• Vouchers Value indicates if there is another AP Voucher Credit using this same original AP Invoice.

• This Voucher Qty, Rate, Value. Use these fields to indicate the Credit Note values.

Will reflect the AP Invoice lines from the Invoice Lines tab to which this Credit is applied to. Manual Lines can also be added. Totals here should match Totals on the Header.

Once the AP Voucher Credit has been approved, a link to the actual AP Credit and the Batch No for that AP Credit are displayed here.