Tools & Utilities
Overview
The features and utilities listed below can be used during the Month End process or as needed, even when Month End Wizard is selected. The list is sorted alphabetically, not in the order of use.
Utility | Description |
|---|---|
Are used to enter adjusting cost transactions which can be exported to your financials as General Ledger Journals. They can also be given Retail values and sold in Input Based AR Invoices. | |
Are used to export Labour Recoveries that originated from Timesheets to the financial System. | |
In job costing, disbursements refer to internal expenses—such as photocopying, printing, tolls, and mileage—that are not typically charged directly to a job but are recovered through an appropriate allocation method. | |
This feature helps investigate docket entries to identify unreconciled ones (those not matched to AP Vouchers or AP Invoices) and allows for reversing incorrect or non-invoiced dockets, ensuring timely reconciliation to avoid invalid costs on jobs. | |
This screen is used to export batches to integrated system. | |
The screen is used to accrue uncertified claims within the Month end process. | |
This is utilised only when depreciation costs are calculated within the system. Workbench uses the details of each Plant Item to calculate its monthly depreciation cost. These costs are recorded as Disbursement transactions in a Disbursement batch. | |
Generating Purchase Order Accruals is an optional step that can be done as needed. Only approved Purchase Orders will be accrued using this process. Note that PO accruals are not yet job costs, just postings to GL in the Financial System. | |
This tool can be used to accrue uncertified subcontract claims (unapproved) within the financial period that is being closed. | |
To generate WIP Accruals to produce accruals at the end of each period, based on the WIP Code given to each job. Adjustments can be made after the calculation. | |
This screen allows for the manual entry of receipts against Job Sales Invoices when funds are received. Partial receipts can also be entered if required. A batch for each month's receipts must be created before adding them to the system. Most financial systems that are integrated with Workbench will automatically send receipts back when money is received, making this function useful only for retroactive data entry in that case. | |
This feature enables the reassignment or adjustment of job costs by reversing the original transaction and creating a new entry for the reallocated amount. It's useful for correcting costs between jobs, especially when initial allocations were made to the incorrect job or department. Unlike the Job Transaction Transfer, which directly updates transactions, reallocation provides clear and traceable adjustments for auditing purposes. | |
This Job Transactions Transfer function allows for simple transfer of transactions between jobs, commonly used to move costs from a header job to a sub-job. However, it performs no validations, and users are responsible for ensuring accuracy. No transfer records are kept, so for traceability, Job Transactions Reallocation may be a better option | |
This screen is used to maintenance the periods. | |
At month-end, reconciliation is required between the Project Trust Account (PTA) bank statement and the PTA transactions recorded in the Ledger in Workbench. If there are any discrepancies between these records, the PTA transfer screen can be used to correct them. | |
This is the screen where you can create new Subcontract Claim batches to contain approved Subcontract Claims Tab, or view existing batches and their contents. | |
This screen is used after the Work In Progress Accruals have been generated for reviewing the generated accruals and make adjustments as needed. | |
A collection of utilities |