Period End maintenance
Overview
This Period End Maintenance function is found under the Month End on the sitemap and plays a key role in the monthly closing process. You can establish closing dates for all periods or specific transaction types and the system will block any future transactions for that type, ensuring no further data is added to the closed period.
It’s important to update the Current Year & Period once you’re ready to transition to the next month. If not updated, most modules will default to an outdated year/period, which would require manual changes every time.
For new Workbench installations, ensure periods are properly configured before entering any transactions to avoid issues later.
Records for the next fiscal year should be created while keeping future and past records closed.
A period consists of 8 categories of documents, with the option to open or close selected categories. A period is considered fully closed when all categories are closed. The document categories are:
User document: Period End Maintenance
Actions
Tasks | Actions | Person |
|---|---|---|
Setting | Authorised person | |
Periods management | In Workbench, a period cannot be deleted but can be marked as closed. |