Manual Process

Overview

Besides using the Wizard, the month-end process can also be manually executed via the functions listed below. If needed, specific modules can be run individually to batch and export selected data to the financial system. In these cases, the full Month-End Process, with its required sequential steps, is not necessary.

Once a module is locked, records in the period cannot be altered. New ones are in the next period.
When running the Month-End process manually, it’s important to follow to follow the module sequence listed below, skipping any modules that are not applicable to your organisation.
The actions in each step can be adjusted based on organisation.
The entire process involves multiple individuals handling different tasks.

For manual process, this file can be used as the guideline.

Steps / Modules	Actions	Person

Steps / Modules	Actions	Person
Purchase Orders	Approve Purchase Orders Close the Purchase Order.	System Administrator or Month End person, who have the financial license.
Time	Completed and approved timesheets which include dates in the period. Lock Time Run EBA and make any payroll adjustments Export Payroll batches Export Labour Journal batches Close Time.
Plant	All manual plant issue batches need to be entered and closed. All Plant timesheets with dates in the period must be completed, approved and batched. Lock Plant Generate Plant Depreciation Export Plant batches. Close Plant
Stock	All manual stock issue batches need to be entered and closed. Lock stock. Do stocktake and generate stocktake adjustments. Enter any stock revaluations or adjustments if needed. Export Stock batches Close Stock
Accounts Payable Invoices	Approve and batch all Accounts Payable invoices and Contractor Dockets in the period. Lock Accounts Payable invoicing. Reconcile Dockets, do any reversals. Export Docket Accruals and AP Invoices Close Accounts Payable invoice
Subcontract Claims	Subcontract Claims must be entered, certified, and batched, or be legitimately uncertified. Lock the Subcontract Claims Generate Subcontract Claim Accruals for uncertified claims Export Subcontract Claim batches. Close Subcontract Claims
AR Invoices	Accounts Receivable Invoices in the period must be entered, approved and sent. Lock Accounts Receivable invoices Export Accounts Receivable invoices Close Accounts Receivable invoices
Contract Claims	Entered, certified, and batched all certified contract claims. Lock Contract Claims Generate any Contract Claim Accruals for uncertifield claims Export Contract Claim batches Close Contract Claims
Adjustments	Enter any manual Job Adjustments, Disbursements or Revenue Journals. Export any Job Adjustments, Disbursements or Revenue Journals or mark not for export. Close Adjustment
Inter-Company	Generate inter-company on all batches the need it. Export Inter-co AP and AR batches Close Inter-company.
Forecasts	Generate bulk forecasts for all jobs Close Forecasts Generate Cashflow forecasts
Work In Progress	Generate WIP Edit WIP adjustments and justifications Approved WIPs. Export WIPs Close WIPs
Finish	Close period and increment current period

Tools & Utilities

There are tools and utilities can be used during the Month End process or as needed:

Relations

Inputs	Outputs	Related

Inputs	Outputs	Related
Purchase Order Timesheet Plant Stock Accounts Payable Invoices. Subcontract Claims Accounts Receivable Invoices Contract Claims Adjustments Inter-company Forecast Work in Progress	Accruals and Batches are exported to financial system	Period End Maintenance Export Control Tools and utilitties