Overview

Dockets feature need to be properly set up before use.

Dockets Setup

Create the Docket Accrual Control Job(s)

Docket Accruals Control Job(s) are required for the actual AP Invoice/AP Voucher transaction when it is matched against Dockets. The AP transaction is posted to Docket Accrual Control with any difference in values between the Invoice and Dockets posted as per the original docket accrual transaction; see Accounting Entries for more details.

Workbench comes with a default control job, but multiple Docket Control Jobs can be created if there are multiple Financial Companies. The Control Parameter “Docket Accrual Job” should contain the one of the control jobs to be used as a fall-back in case individual Financial Companies do not have a specified control job. Each Docket Control Job has the Docket Accrual Account in both the DR GL Account and CR GL Account fields on the Billing & GL tab of Job Maintenance.

In both the Dr GL Account and CR GL Account fields on the Billing & GL tab of all the Docket Control Jobs, specify the relevant Docket Accruals GL Account for the Financial System.

Make sure that the Cost Activity Group selected for all Docket Control Jobs allows No Activities.

Ensure all control jobs have the “No Activities Allowed” Activity Group. This is important otherwise it will error on Batch printing and exporting.

Create a Docket Activity Code

This Activity Code should not be included in any Activity Groups. All posting is system generated. Do not put any GL Account Codes on this Activity, and the Type must be Internal. Workbench by default has a docket activity code.

Create Docket Cost Schedules

Create a Docket Cost Schedule for each set of requirements. The schedule(s) must be applied to each applicable job in Job Maintenance. It is important to remember that if you have a large project that contains a number of Sub Jobs, you will need to specify the Docket Cost Schedule on each Sub Job where deliveries are to be recorded. If you do not do this then you will not be able to call up the schedule items when trying to enter deliveries for that Job.

Docket Cost Schedules also support the use of Purchase Orders in conjunction with Dockets to provide formal approval prior to purchase, refer Purchase Orders with Dockets.

Control Parameters:

Next Steps: