Timesheets

Overview

Timesheets in Workbench are for tracking the time of employees for jobs that can be understood as labour cost. It includes the project time and payroll. Available in weekly or daily formats, timesheets can be entered via desktop or mobile by employees, authorised personnel. All timesheets must be completed and approved before being exported to payroll.

For organisations that employ long-term contractors instead of full-time employees, Contractor Timesheets can be used to record their work hours together with the normal timesheets.

User document: Timesheets

This module requires configuration prior to use.
Enterprise Bargaining Agreements (EBA): If your organisation implements the Enterprise Agreement, it is crucial to enable the EBA Interpreter. EBAs establish the guideline for converting the hours worked by an employee into the hours compensated, including allowances, and the corresponding Standard Rate for that compensation or allowance per employee.
Labour Journal Timesheet Batches (Labour Journal) are used to export Labour Recoveries that originated from Timesheets to your Financial System. These recoveries are used as part of Workbench's Standard Costing concept. Costs from timesheets take into consideration any combination of Employee Classes, Activities, and Time Codes.

The Advanced Mobile Timesheet requires a separately licence to use.
The Upvise Timesheet synchronises with the Workbench Timesheet.

Steps

Activities	Description	Person

Activities	Description	Person
Initial configuration and settings.	This task must be completed before use.	System Administrator.
Timesheets entry.	Individuals can enter their timesheets using either desktop or mobile interfaces. Authorised personnel can enter timesheet details on behalf of another individual.	Employees. Authorised person.
Timesheets Approval.	Project manager approval the corresponding timesheets daily (option). Authorised person review and approve Timesheets.	Authorised person. Project manager
Timesheets Administration	Review and enter details when needed. Enter the Timesheet on behalf of other person. Create payroll batches (to export to payroll software). Create Timesheets batches (to export to financial software) Export to Payroll software via the Export Control	Authorised person. Payroll person.

Tips

Detailed workflow for reference:

Relations

Inputs	Outputs	Relations

Inputs	Outputs	Relations
Leave management	Payroll batches. Labour Journal	Enterprise Bargaining Agreements Docket and Daysheets. Licences. Upvise. Financial or payroll software.

Questions & answer

Employees within an organisation utilise timesheets to log their work hours and pertinent details for payroll and management purposes. In contrast, daysheets act as a daily record for supervisors or subcontractors to chronicle the day's activities.