Open

The first screen lists existing stocktakes, sorted by Number. Clicking on that number will open the Stocktake details, and to create the next one click the + New Stocktake button.

Open

The main tab begins the stocktake process by selecting the date, title, and location of the stocktake being done.

• Number is automatically generated sequentially from the last stocktake done.

• Preparation Date is the date the stocktake was created.

• Stocktake Date is the user-entered date that the stocktake was done.

• Title is the description of what this stocktake represents.

• Comments are optional to note any significant discoveries during the stocktake.

• Prepared By is the User that ultimately prepared the stocktake and is accountable for its contents.

• Status begins with Open, and can be manually changed to Closed or Cancelled, while performing the Adjustments tab step will automatically change the status to Updated, indicating that it is complete and actioned.

• Location is the Stock Location that you are performing the stocktake in. Each location must have its own stocktake performed.

This tab gives you filtering options for what to include in the stocktake on the Lines Tab.

Prepare Lines provides several filters to prepare the Stock Items for a stocktake count. Refresh Existing On Hand Quantities can be set to Yes or No, which determines whether the stocktake will refresh the Lines Tab with current stock levels. This is useful if there is a delay between when the stocktake is created/prepared and when the actual stocktake is completed. Click the Prepare Lines button to bring the filtered lines into the Lines Tab.

Append Lines gives the ability to add more Stock Items to the stocktake in cases where stock was not available in that location before. Click Append Lines to bring the stock item into the Lines Tab.

This tab is populated by using the Prepare Lines function on the Prepare Tab. Use the Print menu to print out the Count sheet to do a written calculation, then add the numbers back in the Count column for each line. Calculated Count is the system generated number of how many of each item there should be based on the recorded transactions.

If additional unlisted items are found, they can be added using the Append Lines function on the Prepare Tab. If a stock item is found that is not in Workbench, it must be added in Stock Items first.

Once the stocktake counting is completed, there may be discrepancies between the calculated count and the physical count. Adjustments can be made to reconcile these numbers. There is a reconciliation report available in the Print menu.

To commit the adjustments, create a + New Batch if one does not already exist, then click Batch Adjustments. This automatically creates a Stock Adjustments Batch Entry based on the Lines Tab and reconciles the differences. To view the output, navigate to Stock Adjustments.

After adjusting, the stocktake's Status is changed to Updated.