Overview:

This entry screen is used as part of the Dockets and Daysheets module and is usable by internal Workbench users.

See New Daysheets Daysheet External Entry

See Contractor Daysheets for the screen oriented towards contractor entry.

Using this screen requires existing Contractor Schedules for the desired job and supplier combination. It is intended to be used by the

Daysheets allow Job data capture in the context of a specific supervisor, project, and date, replacing Workbench Daily Diary module.

Everything that happens on a job site for the day can be captured in one place, allowing a manager, supervisor, or administrator to enter

or edit dockets directly on behalf of the contractor, either where the contractor submitted paper dockets or where there is no contractor user available to enter data. Approving submissions can be done on the New Daysheets External Daysheet List screen.

Screen Guide:

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Before data can be entered, an existing Contractor Schedule must be selected under Schedules, followed by the desired Daysheet Date. If data has been previously entered for the schedule/date combination, the lines will display in the table and additional lines can be added with + New Line.

Where lines are being added from paper dockets, scans of those pages can be added using the Attachments button.

Docket is a required free text field and is intended to be used where there is a traceable docket number attached to the entry. Where there is no docket number, the date can be used instead. The system will detect duplicate docket numbers that have previously been used and display an error message.
Schedule Code comes from the settings of the Contractor Schedule used.
Job is determined by the Contractor Schedule used.
Work Centre is also determined by the schedule.
Comment is a free text field, usually used by the contractor to note any exceptions or items the supervisor should be made aware of.
Operator Name gives the option of entering the person the line relates to.
Unit is determined by the schedule line used and is the unit of measurement.
Quantity is the number of units claimed. If the quantity limit that was set in the Contractor Schedule has been reached, a yellow warning will be displayed upon saving.
Status keeps track of where the lines are in the approval process, starting with Entered followed by Approved or Rejected depending on the action taken in New Daysheets External Daysheet List.
Approval Notes can be added during the approval process in New Daysheets External Daysheet List, and are used to communicate approval-related notes to the contractor.
The Image Removed icon is used to duplicate the current line into a new line, making it easier to enter multiple similar lines.
Ticking the bin checkbox marks the line for deletion and will be removed after clicking Save.

Next Steps:

Once lines are entered for the day, Save any changes before navigating away. Daysheet lines are approved by the schedule's supervisor using the New Daysheets External Daysheet List screen. Contractors can view their version of the screen using New Daysheets Daysheet Portal.

:

General comments for the day,
Dockets (for external Plant, External Labour, Materials specified in a Docket Schedule),
Timesheets for internal people and Plant usage optionally,
Plant usage,
Outputs,
Stock Issues,
File Attachments,
and have visibility of any Datasheets for a particular Job.

Specific custom data can also be captured using Daysheets own Extension Columns.

Supervisors or managers on site can capture data using a Tablet, as this screen is tablet-friendly. Photos and videos showing progress for the day can be captured from a tablet.

Previous Daysheets can be copied reducing data entry time.

Upvise compatibility: In those cases where Upvise is being used to capture Daysheets data (Time, plant, stock, dockets) this data will be synced back to Workbench.

Screen Guide:

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This list is auto-filtered for the user’s Profit Centre Groups as applied to the Daysheet header job. Headers without a specified Job are always included.

+New Daysheet creates a new datasheet for the day.
Filters by default the list shown is filtered down by the logged-in user and a date range of one month from the current day backwards. Daysheets are sorted by date and sequence, the latest being the first on the list. Change filters to display different results.
Entered Date is the date selected on the Daysheet, by default is today's date.
Sequence is a number automatically allocated to the Daysheet, as there can be more than one Daysheet per day, entered by different or same user.
Entered By is the user that created the Daysheet.
Job is optional. The Job selection on Daysheet Header will limit the job codes that will be selectable on the daysheet lines on all the tabs.
Comments is a free text field, usually used by the supervisor to record any details from the working day.
Approved By is the name of the approver if there is an approval process in place.
Complete indicates with a tick, that the data entry has been completed, and the Daysheet is not edited anymore.