Job Breakdown

Overview

In Workbench, a job is a project, ranging from large-scale endeavors such as building a hundred-kilometer highway or a complex of buildings, to smaller tasks like park renovations. For enhanced management, resource distribution, and progress monitoring, larger or more intricate jobs can be segmented into 'sub-jobs'. Each job within Workbench includes vital components and characteristics, as outlined on this page.

Beside job components are described in Workbench Work Breakdown, a job might include other parameters and features:

Job budget

In Workbench, budgets are utilised for managing job costs throughout a business. They are applicable to both productive and administrative jobs, tracking expenses against predefined targets. Budgets act as an internal financial measure, in line with a company's job tracking practices. They are categorised into various types, allowing for the creation of multiple budget containers as required by a job. A simple job might use a single 'Original Contract' budget container, whereas multi-stage projects may assign a separate container for each phase to enhance organisation. Budgeted costs can be directly assigned to new Purchase Orders and Work Orders, and budgeted revenues to a Contract Schedule.

Job Enquiry

Job Enquiry is central tool for Job interrogation, that includes many sub features to find transactional and financial data in areas:

• Transactions

• Summary

• Financial Summary

• Detail

• Orders

• Dashboard

• Invoicing

• Revenue

• Outputs

• Month End

• Logs

The feature is useful for Project Managers in conjunction with Contract Forecast to effectively control projects during their entire lifetime.

Job maintenance

This provides a method to edit job data at any stage in the job's lifecycle.

Job financials

This feature provides a summary of key financial information for jobs such as Revenue Budget, Cost Budget, Margin Budget, Revenue Budget, Total Revenue, Cost to Date.

Variations

In project management, variations refer to changes or adjustments to the original scope of work in a contract. In Workbench, both subcontractors and administrators can input variations. The system streamlines the process by enabling subcontractors to propose changes for approval and allowing administrators to oversee and monitor these variations effectively. Approved variations are seamlessly incorporated into the total job costing, which facilitates precise financial management and reporting.

Job Contracts

The Job Contract feature in Workbench provides a detailed approach to project management. The term "Contract" suggests that it is designed for jobs requiring the use of Progress Claims, Retentions, or the generation of Forecasts and Cashflows, rather than every job with a physical contract. It allows for the creation of New Sub Jobs which integrate into the Contract and are manageable through this.

Job templates

Job Templates streamline the process of creating jobs by establishing predefined settings for job fields. This enhances consistency and minimizes manual input, leading to faster job creation. Jobs may be generated without a template, or by duplicating the fields from an existing job. Additionally, templates can be organised by job level and linked to a Parent Template for further structure.

Work in Progress (WIP)

It refers to the valuation of ongoing projects for precise profit recognition at specific times, typically at period ends. Recognised accounting institutions acknowledge the necessity of robust internal financial budgeting and reporting systems for delivering precise costings and dependable profit estimates on contracts. Workbench lays this groundwork and equips users with the means to compute WIP data, enabling precise profit realization.

Job Charge Type

The Job Charge Type determines the billing basis for a job, which is carried out in the billing process by the Billing Type parameter. This parameter dictates the selling method and calculation. The list of Billing Types includes:

• Input-based: Billing is based on the resources or inputs utilised in the job, such as labour, materials, or equipment usage.

• Output-based: Billing is derived from the measurable outcomes or results of the job, taking into account completed units or milestones.

• Input and Output-based: This charge type incorporates both input and output factors in billing, considering the resources used and the results obtained.

• Quoted: Billing is set in advance through a formal quote or estimate, offering a fixed price for the entire job.

• Claim Schedule: Billing follows a prearranged schedule or timeline, with invoices issued during specific phases or periods.

• Manual: Billing is determined manually, often with the flexibility to decide how costs are billed based on particular criteria.

Next step

• You are welcome to explore the Discipline preferences if you are already familiar with Workbench.

• If you are new to the platform, we highly recommend proceeding to the next sections with Actual to Workbench for essential concepts that are integral to understanding Workbench effectively.