Overview:
Before using the AP Voucher module, the system administrator should check that all Control Parameters and Settings related to the module are set according to the needs of their company. It is important to consider Image Documents if that feature is going to be used to any degree, and the accounts team should also agree how to handle AP Invoices in general so that there is a unified approach.
The following Control Parameters affect the use of vouchers:
| Name | Valid Values | Category | Description |
|---|---|---|---|
| AP Voucher Auto Requester | <PO Purchaser, PO Approver, Job Manager, Job Account Manager> | Interface | Specifies the Function to use for auto setting the AP voucher requester for auto workflow submission. This Function person will be the recipient if the voucher is sent back or declined in the workflow. No requester is interpreted as manual submission of vouchers. Setup this value from Extraction Downloader. |
| AP Voucher Workflow Comments | <Yes, No> | Purchasing | Enables AP Voucher review and approval workflow comments. |
| Default AP Voucher Workflow Type | {A valid Workflow Type ID} | Interface | Workflow Type to be used in the auto submission of AP Vouchers into workflow. Setup this value from Extraction Downloader. |
The following Settings can be attributed to a person or globally:
| Description | Details |
|---|---|
| AP Voucher Workflow Email Enabled | Determines whether or not AP Voucher Workflow emails are enabled. |
| Email AP Vouchers on Approval | Email of AP Vouchers if the setting is set to Yes |
| New AP Vouchers To Process Email | Determine people who will receive new AP Vouchers email notifications. |
| Voucher Assigned Email | Determine if email should be sent when vouchers are assigned. |
| Voucher Lines | Comma separated list of AP Voucher line columns to be displayed. It defaults to: Description, Code, Unit, Quantity, Rate, Value Excl Tax and excludes Discount Percent, Line Date, Line PO Number, Line Docket Number, Line Tax, Value Incl Tax |
It is also important to ensure that all Users are given appropriate access to the AP Vouchers Site Map item, appropriate Roles, and Profit Centre Groups access.
See Imaging Configuration and Extraction Downloader for information about the Image Documents module.
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