Overview:
The Cost Sheet is used to build up an aspect of the quote costs, for example 'Stage 1' of the quoted work. A quote may include multiple sheets as displayed on the Quote's Cost Sheets tab.
Screen Guide:
Main
Create or edit attributes for a Cost Sheet.
Sequence is a numeric used for the the list displayed on the Cost Sheets tab. This auto increments by 10 on a new cost sheet.
Cost Sheet is a name to identify this cost sheet.
Work Centre for the Cost Sheet. Leave blank unless you are equating a Work Centre with a whole cost sheet. This would only be the case if you were using Job Work Centres and were identifying the work from a chronological perspective. The Work Centre can be entered on the individual Cost Sheet transaction lines or will default from the Activity Code.
Price Code sets the default retail price code for all the Cost Transactions if you are pricing from the individual Cost Sheet transaction lines.
You can change the Price Code by entering a new code. The default is specified by the Quote Default Price Code control parameter.Activity Group to be used in defaulting the cost line Work Centres.
Job for the Cost Sheet, a valid Job being the Header or SubJobs linked to the Quote Header.
Entered By is the person capturing the Cost Sheet.
Description in brief for this Cost Sheet.
Details allows for a more detailed narrative of the cost sheet if required, with basic formatting support.
Summary
Provides a summary aggregated by Cost Category. 'General' is the default cost category if not explicitly set up on the activity.
Unit is displayed next to each Cost Category
Quantity displays the total quantity by Cost Category
Cost aggregates the cost sheet line Total Cost values by cost category.
Sell aggregates the cost sheet line Total Selling values by cost category.
Margin is calculated as the Sell - Cost for the cost category.
Margin% is calculated as the (Sell - Cost)/Sell for the cost category.
Markup% is calculated as the (Sell - Cost)/Cost for the cost category.
Lines
The Lines tab support the breakdown of costs in 3 Input style, each supporting further levels of flexibility and sophistication. The Lines tab is only displayed after saving the Main tab.
Input style for this cost sheet.
At Activity, Work Centre allows for a basic breakdown using activities only.
At Cost Element allows for a breakdown by the standard types - Activity, Labour, Plant, Stock
At Revenue & Cost Element allows for grouping the cost elements lines into a single revenue line
The input style is fixed after saving. The default style At Revenue & Cost Element is the most flexible.
Grid Sort specifies the row sort order, the default is Sequence No.
Sequence No is the entered sequence
Activity, Work Centre is a combined sort in this precedence
Work Centre, Activity is a combined sort in this precedence
Allows for a basic breakdown using activities only.
Details specifies information or specification about the line being quoted.
Line Code in this input style is equivalent to the Activity picker for those in the Activity Group specified on the Main tab.
Unit is the unit of measurement for this line.
Calculation allows to enter a mathematical expression that you can use to calculate the quantity value. If this is entered, the Qty column becomes read-only. Hidden by default in Grid Management. See valid expressions at the end of the page.
Qty is the quantity of units being quoted.
Cost Rate defaults based on the Activity selection but can be modified to what you believe is most accurate.
Total Cost is the Qty multiplied by the Cost Rate fields.
Markup% is the cost markup to be applied to sell, as displayed in Selling Rate.
Selling Rate is the result of the Markup% applied to the Total Cost.
Total Sell is the Qty multiplied by the Selling Rate field.
Margin% is calculated as (Selling Rate - Cost Rate) / Selling Rate
Activity availability depends on the Activities in the global list as well as the Activity Group selected for the Job in Job Maintenance.
Work Centre will need to be selected from the Work Centres available.
Description will default based on the Activity selection, but can be modified.
Allows for a breakdown by the standard types - Activity, Labour, Plant, Stock.
Add Bill Of Materials allows selection of a defined Bill Of Materials (BOM) item, and the [+] button adds the constituent BOM lines into the cost lines.
The cost line fields specify the following.
Details specifies information or specification about the line being quoted.
Type of cost line being either Activity, Labour, Plant, Stock.
Line Code provides a line Type specific picker for the cost:
Activity type has Activity picker for those in the Activity Group specified on the Main tab.
Labour type has Employee Class picker
Plant type has Plant picker
Stock type has Stock Item picker
Plant Rate is only used for lines of Plant type, and lists the defined rates for the plant.
Unit is the unit of measurement for this line.
Calculation allows to enter a mathematical expression that you can use to calculate the quantity value. If this is entered, the Qty column becomes read-only. Hidden by default in Grid Management. See valid expressions at the end of the page.
Qty is the quantity of units being quoted.
Cost Rate defaults based on the Line Code selection but can be modified to what you believe is most accurate.
Total Cost is the Qty multiplied by the Cost Rate fields.
Markup% is the cost markup to be applied to sell, as displayed in Selling Rate.
Selling Rate is the result of the Markup% applied to the Total Cost.
Total Sell is the Qty multiplied by the Selling Rate field.
Margin% is calculated as (Selling Rate - Cost Rate) / Selling Rate.
Activity availability depends on the Activities in the global list as well as the Activity Group selected for the Job in Job Maintenance.
Work Centre will need to be selected from the Work Centres available.
Description will default based on the Activity selection, but can be modified.
Area, Weight and Volume, these fields can be enabled using Grid management. They are hidden by default and are only displayed on ‘At Cost Element’ Cost Sheets. The values are read only and will be populated for lines relating to stock items (if they have these values populated in the Stock Item), by multiplying the Weight, Area and Volume by the line Quantity.
Allows for revenue lines each with a breakdown by the standard types - Activity, Labour, Plant, Stock.
Add Bill Of Materials allows selection of a defined Bill Of Materials (BOM) item, and the [+] button adds the constituent BOM lines into the selected revenue cost lines.
The revenue line fields specify the following.
Sequence allows the revenue lines to be ordered.
Details specifies information or specification about the revenue line being quoted.
Line Code provides the reference for the revenue line
Unit is the unit of measurement for this line.
Calculation allows to enter a mathematical expression that you can use to calculate the quantity value. If this is entered, the Qty column becomes read-only. Hidden by default in Grid Management. See valid expressions at the end of the page.
Qty is the quantity of units being quoted to sell. Updating the Qty after cost lines have been defined will proportional increase the Qty on the sub-grid cost lines.
Cost Rate is a notional rate from the cost lines as revenue Total Cost / revenue Qty.
Total Cost is the calculated total of the cost Total Cost fields.
Markup% is the cost markup to be applied to sell, as displayed in Selling Rate.
Selling Rate is the result of the Markup% applied to the Total Cost.
Total Sell is the revenue Qty multiplied by the revenue Selling Rate field.
Margin% is calculated as (Selling Rate - Cost Rate) / Selling Rate.
Activity availability depends on the Activities in the global list as well as the Activity Group selected for the Job in Job Maintenance. If this column is hidden from Grid Management, it will be populated by default with the Activity defined on Control Parameter [Quote default Activity code]
Work Centre will need to be selected from the Work Centres available. If this column is hidden from Grid Management, it will be defaulted with the Work Centre of the selected (or defaulted) Activity Code.
Description will default based on the Activity selection, but can be modified.
The sub-grid cost line are the cost constituent of the revenue line and the fields specify the following.
Details specifies information or specification about the cost line being quoted.
Type of cost line being either Activity, Labour, Plant, Stock, and Catalogue.
Line Code provides a line Type specific picker for the cost:
Activity type has Activity picker for those in the Activity Group specified on the Main tab.
Labour type has Employee Class picker
Plant type has Plant picker
Stock type has Stock Item picker
Catalogue type has Catalogue Line picker for Docket Cost Schedules, and Supplier Catalogues
Plant Rate is only used for cost lines of Plant type, and lists the defined rates for the plant.
Unit is the unit of measurement for this cost line.
Qty is the quantity of units of cost being quoted.
Cost Rate defaults based on the Line Code selection but can be modified to what you believe is most accurate.
Total Cost is the cost Qty multiplied by the Cost Rate fields.
Markup% is the cost markup to be applied to sell, as displayed in line Selling Rate
Selling Rate is the result of the Markup% applied to the Total Cost.
Total Sell is the cost Qty multiplied by the line Selling Rate field.
Margin% is calculated as (Selling Rate - Cost Rate) / Selling Rate.
Activity availability depends on the Activities in the global list as well as the Activity Group selected for the Job in Job Maintenance.
Work Centre will need to be selected from the Work Centres available.
Description will default based on the Activity selection, but can be modified.
There are two options to default Work Centre on Cost Lines, that are controlled by setting [Revenue Cost Element Work Centre Default]
Options:
Inherit Revenue (this is the default value): Work Centre is set on a Revenue line, and its Cost Lines will inherit Work Centre from it.
Job Work Centres: When creating a budget all WCs on Revenue lines will become Job Work Centres or description updated with the description field on the Cost Sheet for each Revenue line (if the JWC already exists).
Any JWCs from a Job template will also be added when creating a Job.
Activity Group Default: The Work Centre on the Revenue and Cost lines will default from Activity Group defaults.
This scenario is more common on a manufacturing type of job, where Work Centre and Activity are not relevant on Revenue Lines when estimating this work. Generic Work Centres like Labour, Materials, and Subcontracts are used in the Budget to understand the Cost structure as a whole available to complete the job.
For this reason, it is suggested that Work Centre and Activity columns are hidden from the Revenue lines screen using Grid Management (Cost Sheet Revenue Lines). If hidden, the Activity Code and Work Centres will be populated with default values, as they will be later required when creating a Budget. Activity will be populated with the Activity defined in Control Parameter [Quote default Activity code], and the Work Centre will be defaulted from that Activity.
Work Centre column can be hidden from the Cost lines screen using Grid Management as well (Cost Sheet Revenue Popup Lines).
Job Work Centres: When creating a budget no JWC will be added.
Any JWCs from a Job template will be added when creating a Job.
Default WC on BOMs items: Work Centre on these BOM items will follow same rules as the other Cost Lines, based on the new setting.
When using At Revenue and Cost Element, on budget creation, all cost lines in the Cost Sheet under the same Revenue line, will be created in the Budget under the same Revenue line.
If Job the Job already has Job Work Centres, the descriptions will be updated with the descriptions on the Revenue line.
Import opens a list of supported imports, the default being wbImportCostSheetScheduleLinesWeb.
Save & Close will attempt to Save and close the popup if the save succeeded.
Save will attempt to commit all entered data to the system. If there are any errors, a red bar will display at the top of the screen with the error. You must fix these errors before the data will be committed to the system. A green bar will appear if the data has been saved.
Close will close the popup and revert to the underlying screen.
Below are the supported symbols to be used on a Calculation column.
Supported symbols
Symbol | Explanation |
|---|---|
+ | Addition Operator eg. 2+3 results 5 |
- | Subtraction Operator eg. 2-3 results -1 |
/ | Division operator eg 3/2 results 1.5 |
* | Multiplication Operator eg. 2*3 results 6 |
Mod | Modulus Operator eg. 3 Mod 2 results 1 |
( | Opening Parenthesis |
) | Closing Parenthesis |
& | Bitwise AND eg. 3&1 results 1 |
Sigma | Summation eg. Sigma(1,100,n) results 5050 |
Pi | Product eg. Pi(1,10,n) results 3628800 |
n | Variable for Summation or Product |
pi | Math constant pi returns 3.14 |
e | Math constant e returns 2.71 |
C | Combination operator eg. 4C2 returns 6 |
P | Permutation operator eg. 4P2 returns 12 |
! | factorial operator eg. 4! returns 24 |
log | logarithmic function with base 10 eg. log 1000 returns 3 |
ln | natural log function with base e eg. ln 2 returns .3010 |
pow | power function with two operator pow(2,3) returns 8 |
^ | power operator eg. 2^3 returns 8 |
root | underroot function root 4 returns 2 |
sin | Sine function |
cos | Cosine function |
tan | Tangent function |
asin | Inverse Sine function |
acos | Inverse Cosine function |
atan | Inverse Tangent function |
sinh | Hyperbolic Sine function |
cosh | Hyperbolic Cosine function |
tanh | Hyperbolic Tangent function |
asinh | Inverse Hyperbolic Sine function |
acosh | Inverse Hyperbolic Cosine function |
atanh | Inverse Hyperbolic Tangent function |
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