Overview:
Mobile Timesheets Adv has same design and functionality as Mobile Timesheets screen with
additional functionality to create Stock issues and Plant issues
.
Users with a Timesheet Adv Licence, will automatically have access to this screen and not the simplified one. And viceversa, users with a Timesheet Licence will automatically have access to Mobile Timesheets screen and not to this Advanced version.
Screen Guide:
Mobile Timesheet Adv displays
Stock and Plant buttons on each timesheet line.
Back will take you to the previous screen, similar to the back navigation button on your browser.
| Note |
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Always click Save when finishing your time entry. Navigating away or closing the screen may lose your data entry unless you save. |
Entered Data Section:
- Once the time has been added, each day will be displayed below. By tapping each line with an arrow, that day or time entry will expand, allowing you to view previous entries.
- Using the button that looks like two folded pages, you can duplicate a previously entered line and change only what is different (the day, the Job, the quantity, etc.). This is useful for quickly entering a timesheet if each day is relatively similar.
- Edit is available as long as the week's timesheet has not been Completed or Approved. It allows you to modify any of the fields previously entered.
- Tapping the red "x" button will delete the expanded time entry. This cannot be undone.
Summary Section:
- Scrolling further down, the Summary section offers a view of the entire week listing each day and quantity totals:
- Total Hours represent the hours that were entered in this timesheet
- Standard Hours represent the standard expected hours for each day that were assigned in Users when creating this employee.
- Variance is the difference between total and standard hours, giving a quick reference for hours that may have been missed or duplicated. The general idea is that the variance should be zero at the end of the week, unless there is overtime or other circumstances.
- Complete is intended to be used when you have finished entering time for the entire week, signalling to the supervisor that the timesheet is ready to Approve. Completing the timesheet will lock it, preventing editing or adding additional time. You can un-complete timesheets as long as they have not been approved. To complete the timesheet, tap the box next to Complete, then tap Save.
- Approved can only be ticked by your Timesheet Group approver (or administrator) usually at the end of the week before payroll.
- Approval on Hold means that the approver has seen the timesheet but is not approving it yet. This could be due to an error, missing data, or incorrect allocation that needs to be followed up on.
- You may use the Attachments section to attach files (pictures, documents, etc.) to this week's timesheet. Please see below:
File Attachments:
Each button opens a specific screen where Plant Issues and Stock Issues can be entered.
To navigate back to the Timesheet, from either Stock or Plant entry mobile screens, there is a Back button at the bottom. Alternatively, to navigate to the Timesheet line that originated the Stock Issue or Plant Issue, there is a Time button that directs you back to the Timesheet line where this transaction was originated:
Once Stock or Plant issues were saved, on the Timesheet screen, each timesheet line will display a tick under Plnt. or Stk. headers, to indicate data has been entered against this timesheet transaction.
Next Steps:
Once you have finished entering time for the week, you can begin next week's timesheets by tapping the arrow to the right of Timesheet Week End and beginning the process again.
If your company uses Inwards Goods, you can receipt deliveries against Purchase Orders.
If you are an approver, you can approve your group's timesheets in Mobile Approval.
FAQs:
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Process Flow: