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The Dockets & Daysheets module is designed to provide Day Sheet style data entry where Time, Disbursements, Plant, and Stock issues, which are typically recorded on a Day Sheet, can be entered on the same screen. It also provides a method of capturing and accruing the value of items/materials/external labour for a job as they are being delivered/consumed and not waiting till until the AP Invoice has arrived.
Dockets and Daysheets are designed to be accessed by internal employees. Dockets are designed to capture a variety of bulk supply or external labour items where there is no Purchase Order and the exact total quantity may or may not be known. For a broader overview of the Dockets process, see Dockets Overview.
There is also a Contractor Portal that enables contractors to access Workbench to enter Daily Dockets themselves. These are then approved to create the standard job cost docket transaction which can then be matched off against the contractor’s invoice or used to create a RCTI/BCI functionality. Check Contractor Daysheets for setup and more details. This is a good solution in the Civil Industry where a project may engage contractors working on a simple schedule of rates basis e.g Plant & Operator on “wet hire”. Internal access to this functionality is through a Site Licence with individual user licences for Contractor access.
Yet another option to enter external labour is to use Contractor Timesheets (Recipient Created Tax Invoice). This feature supports the scenario where the preference is for the subcontractor to capture their time directly in Workbench via Timesheets. The process is completed by creating a supplier AP Invoice in which these Contractor timesheets can be reviewed and invoiced.
The following are examples of scenarios which are suited to the Dockets & Daysheets module:
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The module falls into 2 categories. There are "Internal" transactions (time, disbursements, plant, and stock issues) and "External" transactions (entering Supplier dockets and accruing the cost as the product or service is consumed).
Stock costing and Docket Fuel Receipts
When fuel is delivered and recorded in a Fuel Receipts line type in dockets for a stock job (where the job is a stock location), the system will automatically generate a stock transaction and create a stock adjustment to account for the fuel. The average cost of fuel will then include all stock value adjustments, whether positive or negative, while continuing to exclude stocktake adjustments.
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Process
The diagram below illustrates the overall process of Dockets.
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