Module Overview:

This module opens up Workbench for contractors to enter transactions against their assigned Contractor Schedules. It can be viewed as a way for external users to enter a special type of Docket that must be approved by one of your supervisors. Similarly to Subcontract Users, you will need to set up Contractor Users for the contractors to login on behalf of their supplier company. The supplier in turn must have a Contractor Schedule set up with an appropriate schedule of items for each project. Once set up, the contractor can then log in and use New Daysheets Daysheet External Entry to submit work done, ready for the supervisor to approve in New Daysheets External Daysheet List. Supervisors can enter on behalf of the contractor using Daysheets, and contractors can view the status of their submissions using New Daysheets Daysheet Portal.

The Dockets & Daysheets module is designed to provide Day Sheet style data entry where Time, Disbursements, Plant, and Stock issues, which are typically recorded on a Day Sheet, can be entered on the same screen. It also provides a method of capturing and accruing the value of items/materials for a job as they are being delivered/consumed and not waiting till the AP Invoice has arrived.

The following are examples of scenarios which are suited to the Dockets & Daysheets module:

• The supply of Aggregates to a large Civil works project. In this scenario, the exact quantity of material required may not be known and deliveries may be billed either by the truckload or the delivered weight. The recording of these delivery dockets allows the cost of the delivered material to be immediately recognised on the project. When the supplier invoice is eventually received the invoice value can be matched against the recorded delivery dockets. Any differences in price or quantity are handled by the Dockets & Day Sheets module and the system automatically generates adjustments to correct the original accrual made on the project.

• The supply of subcontract labour on a Construction Project. In this scenario, the time spent by the subcontracted labour can be recorded on the project on a daily basis. These daily docket entries can then be matched against a supplier's invoice at the end of the month.

• Where an associated quarry is supplying material. Dockets for quantity are captured by the delivery Truck. These are processed through Docket Entry and the AP Invoice can be raised for the unreconciled Dockets.

• The Site Supervisor captures on a Day Sheet all staff hours, plant utilised, stock used, Job Outputs, Datasheets and dockets from Suppliers. This can all be processed on one place, a Dasyheet.

The module falls into 2 categories. You have "Internal" transactions (time, disbursements, plant, and stock issues) and "External" transactions (entering Supplier dockets and accruing the cost as the product or service is consumed)

Child Pages:

Process Flow: