Overview:

An Additional EBA Profile allows for the application of weekly overtime rules after the Daily EBA rules have been applied with a Default EBA Profile. Overtime weekly rules are calculated on any remaining hours after a maximum number of Normal Time hours defined on the Profile. These profiles are optional and are executed over the Payroll transactions generated by the Employee’s Default EBA Profile.

Due to the complex nature of this module, any desired changes should be discussed with your consultant.

Screen Guide:

Main Tab:

Additional must be ticked. This will make this Additional profile available for selection on the Extended Productivity tab on a User:

Time Tab:

Set up a profile with lines using the Wk option on the Day column. Create a line per Time Group to reflect the weekly rules you need. The line must have a Time Group, a Time Code and a Worked hours value. Starting with ‘Normal Time', and depending on your rules, followed by the next time Group, 'Time and Half', and lastly 'Double Time'.

In the example above, the system will check:
- That the total of ‘Normal Time' hours on the Payroll transactions are not more than 38 for the whole week.
- Any extra 'Normal Time' hours over 38 for the week, will be transformed into the next Time Group using the indicated Time Code, which is Time Group ‘Time and Half’ using Time Code OT1.5.
- Any excess 'Time and Half’ hours over 2 for the week will be transformed into the next Time Group 'Double Time’, using the indicated Time Code: OT2.

Excess hours create Payroll transactions to the next Group Time Code.

Allowance tab must be populated for the profile rules to be executed. Having the rules on Time tab but an empty Allowances tab will prevent the rules from this Additional profile to be executed.

Allowances Tab:

Additional profiles are not intended to generate Allowances. It is assumed allowances were generated by the Default EBA Profile, and the Additional profile will not override, delete or add any allowances.
Instead, this tab is used to indicate the list of valid Time Codes so that the system can recognise the Payroll transactions over which the weekly rules will be applied. In some cases, there could be in use more than one Time Code for ‘Normal Time' or ‘Time and Half' or ‘Double Time'. All valid Time Codes must be added to this tab with their respective Time Group (see example on the screenshot above). Excess hours create payroll transactions to the next Group Time Code. i.e. Excess hours in ‘Normal Time' will be created for the ‘Time and Half' Group. In the example above, ‘Time and Half' Group has 2 time codes OT1.5 and TH, a total of OT1.5 and TH from the payroll transactions generated by the first EBA profile is taken and compared to the Group’s Worked Hrs and the payroll is adjusted. Excess hours create payroll transactions to the next Group Time Code. i.e Excess hours in ‘Time and Half' will be created to the 'Double Time' Group.

This tab must be populated for the profile rules to be executed. Having the rules on the Time tab but an empty Allowances tab will prevent the rules from this Additional profile to be executed.

Example:

Additional EBA Profile example 1

To apply the rule: Overtime does not apply until after 8 hours of Normal Time are done per day or 38 hours per week.
A Standard EBA profile with Over Time after 8 hours per day is required.
And then an Additional EBA Profile, to calculate the total Normal Time for the week; if more than 38, then that excess of those 38Hrs becomes Over Time hours.
Example: if an employee worked 7 hours for 6 days, she does not get overtime with the Standard EBA Profile, but when the Additional EBA Profile runs, there are 42 Normal Time hours, and the excess (42-38= 4 hours) becomes overtime.

Additional EBA Profile example 2

Original Timesheets:
60 hours for the week
Assuming the employee only had a Default EBA profile (no Additional profile), after running the EBA Interpreter the Payroll transactions generated looked like the below:
If the employee, would have had the Additional EBA Profile (called AdditionalWeek), the excess of 38 hours 'Normal Time' (2 excess 'Normal Time' hours), would be converted into 2 'Time and Half' hours.