Beta Release 4.4.28.x
Scheduled Release - 15 Jul 2020
New Features
Purchase Orders with Dockets
Some clients require the approval formality of POs with the use of Docket Schedules and Dockets. This supports:
Recognizing dockets as an alternative method of receipting inward goods
Enhancing current Docket entry screen to specify PO lines
Recognise these PO Dockets as commitments
A. The Docket Cost Schedule has been enhanced into a Job Procurement List layout, with the schedule lines now displayed on the List tab with the option of filtering the list by Supplier, Activity, Work Centre, and Description.
B. The Procurement tab supports preparation for a PO by specifying the quantities for ‘This’ and the Supplier, Work Centre, and Required Date as needed.
C. Use the ‘Purchase Order’ option when ready, and you will be prompted for the Job for which you are ordering.
D. Confirming will create a PO per supplier for all lines with ‘This’ specified i.e. values > 0. The POs created will reflect in the Ordered columns for the respective lines, and the POs listed in the History tab.
E. The History tab links navigate to specific POs, while the Ordered Value links will filter for POs for the matching line.
F. In the case of these Docket Schedule based POs, the Dockets serve as an alternative form of inwards receipting. Having specified the Job, the respective Docket Schedule line can be specified on the basis that the schedule is linked to the job. On this basis the specific PO Line can also be selected.
G. The docket Quantity receipted then reduces the PO line outstanding just as an inwards receipt would do.
Feature Revisions
Purchasing
Purchase Requisitions - Enhanced the create PO process to cater for Global numbering. This was previously unsupported.
Image Documents - Has been enhanced to better cope with large documents and alleviate their impact on system responsiveness.
A. The control parameter ‘Xtracta Max Pages Sync’ is introduced to indicate the documents that will automatically be fully synced; with a default of 15. Documents with more pages will only have key attributes synced to allow the user to decide on the appropriate action. Documents pages exceeding this value will display the reported page count instead of just ‘check’.
B. Should the document have too many pages, and where the line details are hence irrelevant, such as telecom invoices, the user has the option of cancelling the document immediately from the ellipsis. Note in some of these instances the document could even be too large to view. These invoices can be processed using manual AP Vouchers.
C, If the number of pages probably indicates that multiple invoices have been included in the image file, the user can view the file as usual and proceed to split the invoices. Alternatively if the invoice is not required it can also be cancelled from the image document editor using the Delete button.
Contracts
Retention Maintenance - The ‘Step By Value’ Type has been enhanced to support 4 steps from the previous 3. Some clients have raised this requirement with emerging legislation.
Jobs
Job Template - An Advanced tab is added to declutter some fields from the Detail tab, and some new fields added.
Billing
Sub Jobs Billing - A disruption introduced in 4.4.27 that disrupted billing subjobs by ticking on this screen is rectified.
Input Output Based Get Sales - Rectified a disruption introduced in 4.4.27 where the save confirmation is displayed even though changes have already been saved with Save / Generate
Subcontracts
Work Order & Claim GST - The Work Order lines grid now has the option of displaying the GST and GST Type from the ‘Work Order Detail’ grid. These columns are hidden by default.
Specifying these columns would override the default GST Rate applicable based on the Activity, and these rate dictate the line GST calculation for subclaims on these respective lines.; although the subclaim screen only displays the total GST applicable. If not specified, the GST Type from the Activity will apply.
Subcontract Claim - An issue where the GST was not rounded to 2 decimals is rectified.
Service Desk
Mobile Logs (New) - Added the ‘Allocate to Person’ based on Default Allocation on the selected service agreement, else allocate to a logged-in person.
Mobile Logs (View/Edit) - Add ‘Contact Details’ field to display from the Log Header.
Integration
Upvise
The syncs for the forms:
Plant Movement
Driver Change
Equipment field change
now include a 10 minute leeway on the last updated date i.e. last updated date - 10 minutes, to include any updates that may have occurred during synchronisation.