Hotfix Release 4.4.8.13

This addresses:

New beta functionality regarding Upvise and Output Claims Schedule billing

Base Release 4.4.8.12

Beta Release 26 Aug 2019

Important Notes

Δ #1 API Authorization Tokens - Application token validation for Bearer authorization is updated to the current Microsoft standard and a token is now specific to an application client instance. If used, check your API integration.

New Features

AP Voucher Step Reassignment

The AP voucher workflows have been enhanced to cater for the re-assignment of a workflow step where the person determined by the step function is no longer appropriate. Previously the only option was for a Voucher Admin to intervene and perform the step.

A. Consider if we have an AP Voucher workflow schema using a function like Job Manager.
B. Submitting a voucher has assigned Nigel as the Reviewer since he is the Job Manager.
C. The Voucher Admin is now able to Re-assign instead of actioning the step.
D. A list of valid re-assignable people are displayed with a comment. The list of valid alternates depend on the function referenced in the workflow schema.

• PO Purchaser reassigns to active employees
• PO Approver reassigns to active people with 'PO Approvers Limit' setting
• Job Manager reassigns to active people flagged as Job Managers
• Job Account Manager reassigns to active people flagged as Job Account Managers

E. Click [Reassign] to transfer the step to the selected person.
F. The workflow will indicate the person that action the reassignment, and the step as reassigned.
G. If the 'AP Voucher Workflow Email Enabled' setting is enabled then the reassigned user is also notified by email.
H. The Reassign function can also be enabled to non-admin users using the 'Reassign Vouchers' permission.

AP Voucher Default Coding

AP Voucher now support supplier based default coding. This is expected to be useful for routine overhead invoices which do not have POs or Dockets, such as telephone bills .

• Configure the setting 'Default Voucher Coding' per supplier company as required.
• For each company specify the default Job Code, Activity Code and Work Centre Code as comma separated text.
• The default coding will be applied to uncoded / manual lines for vouchers matching the company.
• Voucher lines derived from POs and Dockets will retain their initial coding.

Feature Revisions

Purchasing

Purchase Requisition (PR) - Purchase order numbering when the PO is created from the PR is now using the Profit Centre or Location numbering (depending on the Control Parameter setting for "PO Numbering Source") from the PR itself, not the Job on the PR. This is determined by the User who entered the PR.

AP Voucher -
- Scan Lines - The scanned Description field has been extended to 2000 characters to support lengthy narratives such as travel details.
- PO Lines - The Details field in This Voucher tab is amended to include the respective PO line Details field.
- Docket Lines tab - Now supports a Job Invoice filter to support clients with an Inputs Based process where the docket lines are included in the job invoice prior to the voucher process. The Job Invoice picker will also display the status of the invoice.

AP Invoice Batch Entry - General performance enhancements.

AP Invoices List - General performance enhancements.

Work Breakdown

Activity - Rectified an issue where the DR GL Account was not being saved on Revenue type activities.

Contracts

Cashflow -

A. Cashflow screen has been optimised for performance.
B. Values are now always displayed as rounded without decimals.
C. Cashflow now has a 'Display Period' value distinct from the Cashflow Period, and the Display Period sets the initial period of the 24 month visible window. The 'Prior' column displays the total value of cashflow not visible in the current 24 month visible window.
D. The Variance and Prior columns are now also fixed / non-scrollable.
E. Copy/paste of a line has been corrected so that 'To Complete' is not pasted.
F. Spread movement now supports positive and negative numbers i.e. moving the cashflow values further into the future or moving then closer to the current period.
G. Comma has been added as the thousands separator.

Forecasts -
- Uncommitted Adjustments and Risk Adjustments will no longer appear in future forecasts when they are deleted.
- Uncommitted Adjustments and Risk Adjustments will not be editable in closed Forecast periods.

Billing

Job Sales Invoice - General performance enhancements.

Input Based Get Sales - Rectified a display issue where transactions were listed twice if they were expense claims on disbursements and were invoiced and then un-invoiced.

Subcontracts

Work Order -
- The WO lines grid is tweaked to display the lines in their original order of creation by default.
- If the AFE process is used the picker no longer displays 'Null' when no AFE Description is available, and Approval is now prevented should the available amount on an AFE be exceeded.

Subcontract Claim -
- A 'Related' tab is added to subclaim attachments to provide visibility of related attachments consistent with the MDE i.e. attachments on the associated subcontract or MDE voucher.
- An info icon is now available to provide detailed approval information on hover where workflow approval is not used.

Dockets

Docket Cost Schedule - An Import button is added to facilitate data import using the wbImportCostingScheduleLines procedure.

Contractor Schedule - a validation is added to ensure that the Code is unique for a supplier's Contractor Schedule.

Administration

User List - A new import, wbImportEmployeesExtended, is now available that provides for further user attributes in the format.

Data Import - wbImportCatalogueLines is amended to include the Supplier Part Number as an optional column.

Workflow Schema - Rectified an issue where the default assigned person could be someone with higher mandate than necessary if a lower mandate individual was added after the initial workflow was created.

Integration

Office 365

Authorization Token Renewal - The token renewal process is now easier. Token expiry is now detected when attempting to open the Email Send popup, and if required, you are now navigated to re-login with your Office 365 credentials. Previously token expiry was only determined on clicking Send.

MYOB Advanced

GST enhancement - Allow for the alternative Tax Category setup where GST = 0.00%, and the need for different Tax categories to entered against AP invoice lines or for the line not to be recorded with a Tax category.

MYOB Adv Integration screen - change the 'MYOB Advanced Tax Category' setting in the MYOB Adv Integration screen to be used as a default category when a GST Type does not have a category specified in GST Types.

GST Types screen

- added GST Category to the GST Types screen and map it to the tax category on Invoice lines in MYOB Advanced. Previously you could not specify a category per GST Type, only one category could be used. If the category is left blank, it will pick up the default category from the MYOB Adv Integration 'Default Tax Category' field.
- added a 'Suppressed' tick box column. Switching this tick box on disables the export code field and populates it as [SUPPRESSED]. * Note: this is not the standard MYOB Advanced setup for Tax settings (see below for an example of this)

AP / AR Invoice export - if the Export Code on the invoice line says [SUPPRESSED], in MYOB Advanced it will not specify the tax codes and amounts for that line. The tax category field will not be affected by this.

Example of non-standard* Tax Category > Tax Setting where the schedule is not entered and thus, the GST Type needs suppressing in Workbench.

Example of non-standard tax category, AP invoice export from Workbench using suppressed lines: Three lines were exported to MYOB Advanced, each line in the AP invoice in Workbench had a different GST Type with a different Tax Category. The GST Type: Purch_Exem is suppressed in GST Types (as per above B), so when it is exported to MYOB Advanced, the Tax Details are suppressed - no line is created.

There is only two lines in the Tax Details for this AP invoice as the Purch Exem line has been suppressed.

API

Δ #1 Authorization Tokens - Application token validation for Bearer authorization is updated to the current Microsoft standard and a token is now specific to an application client instance.

Reports

Report Revisions

wbTimesheetException001 - Timesheet Exception - Timesheet Date restricted to a weekending date.

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