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4.2.31

4.2.31

By Shared
Nov 12, 2018

Base Release 4.2.31.17

Beta Release 29 Oct 2018

New Features

AP Vouchers - Scan Lines Support

Δ Note: This functionality requires Extraction line scanning to be enabled, and this can only be done on request. Please email to nelsonl@wbi.co.nz.

Scan Lines Panel

  • The Scan Lines panel is displayed in the Image panel area by toggling the Image (A) and Lines (B) icons in the panel title bar.
  • Click the panel divider (C) for a larger display area for the scan lines.
  • Select lines to match by ticking (D) or dragging over the required rows (which colour green and ticks the rows).
  • Then drag the rows from the Hand column (E) to match.
  • The lines can be filtered (F) to ‘Show All’ or just ‘Show Unmatched’ lines.
  • The Voucher Lines / Voucher Sum dropdown (G) dictates if the line on This Voucher is at scan line detail or aggregated.
  • Matched rows remain ticked and cannot be re-matched unless the match is removed by deleting the respective line(s) in This Voucher tab.

Manual Lines from Scan Lines

  • (A) Select the scan lines to use by ticking or dragging (this will tick the lines also)
  • (B) Drag the Hand column of selected scan lines to ‘This Voucher’ with 'Voucher Lines' enabled creates a manual line per scan line
  • (C) Drag the Hand column of selected scan lines to ‘This Voucher’ with 'Voucher Sum' enabled creates a single manual line with the total value of the scan lines
  • The scan lines will indicate ‘Voucher’ in the Match column.
  • (D) Clicking the Scan link on the line highlights the respective scan source line.
  • Line coding can be done in bulk, refer to This Voucher tab revision notes below

PO Lines matching from Scan Lines

  • (A) Select the scan lines to use by ticking or dragging (this will tick the lines also)
  • (B) Drag the Hand column of selected scan lines to a PO line to match; and this populates This Voucher Value with the sum of the scan value
  • (C) Should this exceed the PO value then the line highlights in red
  • (D) The corresponding lines on 'This Voucher' are determined by Voucher Lines / Sum option
  • The scan line will indicate ‘PO Line’ in the Match column
  • Clicking the Source PO link on This Voucher line navigates to associated PO Lines and highlights the scan line(s)

Docket Lines matching from Scan Lines

  • This works as matching to PO Lines
  • Drag selected scan lines to a Docket line to match; and populates This Voucher Value with a sum of the scan value, a quantity based on the value, and the calculated rate
  • The corresponding lines on ‘This Voucher’ are determined by Voucher Lines / Sum option
  • The scan line will indicate ‘Docket Line’ in the Match column.
  • Clicking the Source Docket link on This Voucher line navigates to associated Docket Lines and highlights the scan line(s)

Subcontract Claim - Workflow Schema Support

Subcontract Claim approvals have been enhanced to support Workflow Schemas as an option to the standard Approval. This is in the same pattern as that for AP Vouchers. Some key points regarding this feature are listed.

  • Enabled by ctrl param 'Subcontract Approval Process' that specifies approval type - Standard, Workflow; this would display the Subcontract Claim screen with the workflow elements as above
  • Define appropriate workflow schema for Document Type of  'Sub Contract Claim'
  • Workflow schema functions are enhanced to support 'Subcontract Administrator'
  • The workflow pattern as that for AP Vouchers i.e.no technical review; and selectable reviewers & approvers
  • Users with Workflow Admin permission to intervene in the approval process require 'Sub Contract Claim Approvers Limit' setting that mandates approval limits
  • The setting Subcontract Claim Workflow Email Enabled defines email notification by the workflow at global or person level
  • The ctrl param Subcontract Claim Workflow Comments sets whether comments are used by the workflow


Feature Revisions

Purchasing

  • AP Voucher

•  Bulk Defaults - The Job, Work Centre, Activity coding can now be copied across Manual lines to default bulk code:

A. Ticking lines to default
B. Select the source default line that highlights in green
C. Click [Default]
D. Confirm the copy action
E. The Job, Work Centre, and Activity from the source line is copied through to the selected line(s)

•  Approvals - The approvals navigation has been enhanced for better usability and removes the need to return to My Approvals to move to the next voucher for review / approval:

A. Clicking the link icon for an AP Voucher on My Approvals now pre-filters the AP Voucher List filters to the current user
B. Then the AP Voucher will open on 'This Voucher' for immediate review
C. Buttons for [Previous] and [Next] are now available to navigate between assigned vouchers

•  Multi-Company - In order to limit inadvertent inter-company transaction on Manual lines in a multi-company scenario:

•  The Finco of the supplier is displayed on the Additional tab.
•  The Job picker suggestion list will be limited to the same Finco.
•  To explicitly create an inter-company transaction use the Magnifier on Job picker to display the Job picker popup that enables filtering and selection of any job.

•  PO Lines tab - The calculation for Remaining is further revised to continue calculating the result as difference of values and now displaying over-invoicing as negative instead stopping at zero as per PO Outstanding; this is an onscreen calculation change and does not affect any underlying data. Also PO Line complete tickbox is now saved even if ticked without edit line mode.

•  This Voucher tab - An editable Rate column is now available that auto calculates Value Excl. This is hidden in grid management by default as it is not a typical need.

  • AP Invoice - In order to limit inadvertent inter-company transaction from manual lines in a multi-company scenario:
    • The Finco of the supplier is displayed on the General section.
    • The Job picker suggestion list will be limited to the same Finco.
    • To explicitly create an inter-company transaction use the Magnifier on Job picker to display the Job picker popup that enables filtering and selection of any job.

Jobs

  • Job Details - The File Attachments tab no longer requires the File Attachments site map to display. This allows the user to be given access to job attachments with having access to all attachments.

Work Breakdown

  • Claim Schedule - An issue on this page that caused Description fields on any subsequent page to display as 'object Object' has been rectified.
  • Activity Detail - The layout on the Main tab has been tweaked for usability.

Service Desk

  • Log Maintenance - An issue where the Site Address did not display correctly when selected was rectified.

Report Viewer

  • Send Email - An issue where the contact name was populating by default instead of their email address is rectified.

Integration

  • Payment Reversals - When a payment in MYOB Advanced or Xero which has been applied to an AP Invoice or Subcontract Claim from Workbench is voided, a negative payment record is now created back in Workbench.  Then the paid amount on the AP Invoice or Subcontract Claim in Workbench is correctly shown. MYOB AccountRight automatically generates a reverse payment itself, when a payment is voided.


Reporting

Report Revisions

  • wbJobSummary002 - Job Summary Report with Margin - Materials column now used as the balancing column for other costs.

  • wbContractCashflow001 - Contract Cash Flow Summary - Removed the default JobCode parameter
  • wbContractCashflow002 - Contract Cash Flow - Removed the default JobCode parameter

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