Overview:

The Orders tab of the Job Enquiry screen is useful for keeping track of Purchase Order (PO) and Work Order (WO) lines for an individual project. You can utilise the Filters to narrow down the display, and by default the filter is set to show only "Incomplete" orders (i.e., lines that have not been fully received).

Due to the large amount of columns for each line, it is necessary to scroll horizontally to see all fields. The Screen Guide below lists all fields available.

Screen Guide:

• Job is the Job level and default sorting column.
• PO Number is the containing Purchase Order or Work Order, and also serves as a link to said container. Note that this display shows individual lines that use the Job, and the container may contain multiple lines from the same or different Jobs.
• Date is the date of the PO or WO.
• Supplier is the Company supplying the goods or services.
• Work Centre displays the Work Centre of the order, first the code followed by the description.
• Activity displays Activities for the order, first the code followed by the description. Usable Activities are determined by the Activity Group in Job Maintenance.
• Item Description comes from the "Line Description" field in the order itself. This defaults to the Activity used but can be changed to match what is being ordered.
• Order Qty is the quantity given to the order line.

• Order Cost PO Cur is the cost based on the Currency of the PO or WO.
• Order Cost AUD is the Local Currency, if different from the previous column.
• O/S Qty is the Outstanding Quantity of the line, i.e., the remaining quantity after existing claims or invoices.
• O/S Cost PO Cur is the Outstanding Cost value in the PO/WO currency, i.e., the remaining cost after existing claims or invoices.
• O/S Cost AUD is the Outstanding Cost value in the Local currency, if different from the PO/WO currency.
• Type refers to the "PO Type" field if the line is a Purchase Order, or  "WO Type" if it is a Work Order
• Details comes from the Details field of the PO or WO line.
• Purchaser is the user who created the order.
• Approver is the user who approved the order. If the order has not been approved, this will remain blank.

Next Steps:

If an order needs to be modified or cancelled, you can use the PO Number field to quickly open the order and make modifications.