Unexport utilities

This guide shows you how to how to unexport correctly for AP invoices. Extra notes to keep in mind this Unexport process does not mean invoices will be unexported from Financial System. The process simply reset a batch or an invoice to allow editing/resubmitting/ reapproving.

Before proceeding, please note down an invoice number you want to change, and the batch number that the invoice belongs to. You can find this information on 'AP Invoice Enquiry' and 'Export Control' screen.

Steps

Guide

Step 1

Run the utility called 'wbUnexport Batch" in the Month End\Utility section on the Sitemap. Enter the batch number you wish to make changes.

Click on Utility on Sitemap
Click on Utility.
Type wbUnexport Batch on the filter box to search it.
Click on wbUnexport Batch to launch.

Step 2

Go back to 'Export Control' page and untick 'closed' to reopen the batch
Press Save button.

Step 3

Run a utility called wbUnexportAPARInvoice in the Month End\Utility section on the Sitemap which will put INV back to 'Entered'.
Enter the Batch number, supplier company and the invoice number that you wish to edit.
You can edit an invoice at this stage in AP Invoice Enquiry screen.

Step 4

When you need to transfer an invoice into a new batch or else, skip to step 6.

In 'AP Invoice Edit', create a new batch

Step 5

Run utility wbUtilityChangeBatchNoAPInvoice to transfer INV to a newly created batch from step 4.

You can check whether the invoice has been transferred in 'AP Invoice Enquiry' screen or 'AP Invoice Edit'.

Step 6

If the invoices already existed in Financial softwares but you need to make adjustments in Workbench. Please ensure that you mark both batches - old batch (and/or new batch): as:

'Not For Export'
Tick to 'Closed' bat ch
Press 'Save'.

Reason: so you can prevent other new invoices being transferred into these batch(es), which may create duplicate error in future.