Workbench Release Notes

IN PROGRESS

Beta Release 4.6.12.1

Scheduled Release - 17 July 2023

New Features

Administration

• Simplified User creation:
  Enhancements to the User creation process to make it faster and easier to create new users based on existing ones.
  There are now 3 ways of creation users:

1. New User, where all fields need to be manually entered.

2. ENHANCED enhanced From Person List:

   1. Person picker enhanced to only display non users and non employees as to not potentially override data.

   2. User to Copy From picker contains active employees or active users.

3. NEW From Existing User:

   1. copies Employee Details (but blank Employee No, Expense Claim, Credit Card), Extended Productivity, User Authority, Application Access.

   2. does not copy Main, Contact, Settings, or Email tabs.

Xero

• Now supporting Leave requests in Payroll exports:
  When exporting a Payroll batch, Timesheets and Leave requests will be created in Xero. This means that when a Payroll Batch is exported, depending on the Workbench Payroll Code used in the Activity or Time Code, either a Timesheet or a Leave request will be created in Xero.

  • Leave requests are created as approved.

  • One leave request per day.
    
    Pay Items - Leave:
    The Leave Name in Xero must match the Workbench Payroll Code and must have Units  = Hours.

  • Review the Xero Payroll Integration configuration here.

Feature Revisions

Dockets & Daysheets

• Daysheets:

Purchasing

• AP Invoices:

Subcontracts

Plant

Billing

• Surcharges and Discounts on AR Invoices:
  A few enhancements have been added to the recently released Surcharges and Discounts for AR Invoices:

  • A new tab called 'Surcharges and Discounts' has been added to Companies to display what discounts/surcharges have been set for this Company or for any of its Jobs, from the Surcharges and Discounts setup screen.

    

  • 'Apply To Code': the Discount or surcharge can now be set to be applied to more than only one Sales Code:

    • for Any sales Codes use the default value: {Any}

    • for multiple Sales Codes, add a list of them separated by a comma and NO SPACES: SALES,SALESMISC,PROJ
      Sales Codes in the AR invoice, to a list of Sales Codes, or to one Sales Code only.

    • only one Sales Code can still be used.

    • If an invalid code is entered (included spaces), an error will be displayed.

Quotes

System Setup

• Reporting:
  

Administration

• Data Transfers - Data Imports:

  • Job Outputs imports now validate that the Schedule being used is a valid Output Schedule for the Job, otherwise a message is displayed stating the error for the exact line that requires attention.
    Data imports are:

    • wbImportJobOutputs

    • wbImportJobOutputsByLogNo

General

• File attachments:
  An intermmittent error 'The request signature we calculated does not match the signature' when accessing attachments has been rectified.

Integrations

Xero

• Improved Message about Duplicate Invoices:
  Before the export of an invoice (both AP and AR), Workbench checks whether the invoice already exists in Xero (based on the Invoice Number and Contact). If it does, the invoice is not exported and instead a message is displayed "AP Invoice already exists in Xero".
  To make it easier to find the duplicate invoice in Xero, the error message has been enhanced to display in the following format:

"AP Invoice '{invoiceRef}' already exists in Xero for Contact '{contactName}' (with a status of {status})."

• Meaningful Error Message when Token Expires:
  If the token has expired when the user tries to export a batch, the call to the Xero API fails (message: “invalid grant”), which causes multiple errors. The user just gets an error message: “One or more errors occured.” and they have to look in the App Log to see what happened.

  Workbench now catches this problem before the export attempt, and shows a better error message, telling the user to refresh the token.