Page Comparison

Contacts > Options > User Rights

1. Data Shared by All Users

   1. When Data Shared by All Users is checked, all Contacts and Companies are accessible by all users, even Standard Users, who can otherwise only access the data they own.

   2. Disable this to prevent “Standard Users” from accessing contact & company data

2. Standard Users can see other user's location

   1. Disable this to prevent Standard users from seeing other users location

Manage Users > Application Rights

Although “Data "Data Shared by all users” will limited the data a standard user can access, you can in addition to this, hide the contact app from specified users. This is done on users application rights. This may be used for Manager type users where the setting above does not applyAll Users" limits data access for standard users if owners are assigned, standard user permissions will apply when this option is deselected.

If you need contacts available in forms, the best approach is to hide the Contacts app for specific users through the users' application rights. This method is useful for Manager-type users where the above setting does not apply. You can also use forms to ringfence data to role based users.

Other applications can also be hidden in using this menu.

My Account> Roles

1. Review each role in your database to ensure that the role includes only the form people should have access to

   1. Apply the role to individual users as required