New Features

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A Job Cost Reallocation feature based on the MDE Job Transaction Transfer Enhanced form is now available. It provides for filtering or selecting a job transaction to reallocate, and the transaction is reversed and a new adjustments made. Note: this feature is not to be confused with the Job Transaction Transfer which updates transactions directly.

  Since this functionality reallocates job costs and this is specified in the local currency, foreign currency is not relevant.

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• Budgets - Enable the different budget imports from the Job Budget screen. Previously only the Budget Lines could be imported from here.

Timesheets

• Timesheet Approval & Timesheet Administration - Added the Create Tile, Export and the following filters to the Timesheet Approval screens:
  • Completed = Yes/No with the Yes as the default.
  • Approved = Yes/No with the No as the default.

• EBA - When removing 0 timesheet lines, they will not be deleted when the EmploymentAgreementGenerated does not equal 0.

Purchasing

• Purchase Order - The screen now supports a list of PO imports. These are indicated by the ImportHeader.DocType of 'Purchase Order'.
  

• AP Voucher / AP Invoice - The application is now able to revert an AP Invoice created from erroneous AP Voucher data.
  

A.  Say we have approved an AP Voucher and the AP Invoice is created before we notice an error. Previously this situation could not be rectified by a user.
B.  A user with 'Unapprove AP Invoices' permission is now able to Unapprove the AP Invoice, and this displays different buttons.
C.  A user can then Delete the AP Invoice, and if the AP Invoice was created from an AP Voucher then a prompt is displayed
D.  The user can now agree to Delete the AP Invoice and this updates the respective AP Voucher to a 'Cancelled' status.
E.  Should there be a need to correct the AP Voucher and reprocess, we just need to Uncancel the voucher.

• AP Voucher - The 'Cancel Vouchers' permission has been extended to apply to the workflow assigned person and users with Voucher Admin Review/Approval. Note: the 'Cancel Vouchers' permission was added to the General role to retain compatibility.

Work Breakdown

• Activity - The markup fields have been added to the Subcontract Activity Type.

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A.  The Get Sales screen for a new claim is now auto-populated with the lines from all claim schedules associated to the job.
B.  Use the filters as required to find or limit the grid to display  lines as required;note the 'This Claim Value' > 0 will display all lines claimed in this claim.
C.  Enter your claim values as per usual.
D.  As usual, use 'Save - Generate' for intermittent saving and to generate the invoice.
E.    Should you need to edit an existing claim and the line was not initially populated, you will have to trigger the auto-line population by:

•   Change the invoice job to another job and save the invoice
•   Change the invoice job back to your original job and save the invoice
•   When you now click Get Sales all schedule lines will have been included and previous lines will be intact

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• Work Order - Default the delivery address to the Job site address on a new work order. If the job is changed, the site address will also be changed to the job address of the job entered. 

• Subcontract Claim - Added the Subcontract Job Description ($SubcontractJobDescription) and Subcontract Job Code $SubcontractJobCode) tokens to the Report - Subcontract Claim Approved and Subcontract Claim email templates.

• Subcontract Claims List -
  • Now includes a Subcontractor Emailed column indicating the date when correspondence was emailed to the subcontractor for a claim.
  • The Job and Subcontractor are also listed and totals have been added.

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• Time and Plant,  Crew Timesheet - Removed the Parent Job filter in job filter lookup in the grid of the Time and Plant screen. 

Expense Claims

• Expense Claim - Added duplicate line icon to the expense claim. 

Mobile Datasheets

• Add the ability to create and fill in datasheets for logs and plant items. Including adding file attachments.

1. Navigate to the log list, then drill down to a log. There is a new button at the bottom and next it an up arrow, to select the Log Template of your choice. The templates can be added in Datasheet > Templates. Any template that is created for the Key Table: Logs will show here. Keep the Descriptions short to fit them in to the Mobile real estate. 

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2. Select the datasheet template.

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3. Fill up the datasheet form and comments (note the Datasheet template, assignee and Log ID has been predefined). You can also add attachments. 

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4. Proceed to a datasheet (you can use the back button to return to the previous screen).

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Service Desk

• Log Maintenance - Added Asset to the General tab.

Administration

• Users - Prevent inactive users logging in to Workbench. 
• Licences - Add Voucher Approvals to the Purchase Requisition Licence.
• Email Templates -
  • Added the Subcontract Job Description ($SubcontractJobDescription) and Subcontract Job Code $SubcontractJobCode) tokens to the Report - Subcontract Claim Approved and Subcontract Claim email templates.
  • Added the Job Description ($JobDescription) and Job Code ($JobCode) tokens to the Report - AR invoice and AR Credit email templates. 

Integration

MYOB Advanced

• Increased the import frequency, it is now: 6am to 9pm (for the AWS this is based on GMT +10)

Xero

• Catered for Time and Date format being saved to the Payroll Transaction Transfer table, so that these timesheets will still be exported to Xero. 

Reporting

New Features

• Text Footer Columns - Configurable text based footer columns have been introduced to cater for basic tabular formatted information that is not well supported by the HTML footer. Note: They are only available on the reports listed below and where the report orientation is portrait.

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•   The footer column text is defined as Lookups where the Type determines what document the footer applies to. The supported Lookup Types are:

•   AP Invoice Footer Grid
•   AR Credit Footer Grid
•   AR Invoice Footer Grid
•   Contract Claim Footer Grid
•   Output Claim Footer Grid
•   PO Footer Grid
•   Subcontract Claim Footer Grid
•   WO Footer Grid

•   The maximum limit for the number of column's is 5 per location and the font size is system adjusted to be smaller with additional columns.

•   You can enter a sequence (priority) for a column that you want to be blank, for placement of the text. Ie: You want text to only be in the 5th column. The font will be 6pt, because you have essentially told the system that you have 5 columns. You would enter Priority 5 for the location with the Description text. You do not have to enter in any other columns with a priority. 

•   You can enter in a combination of sequences (priorities) to space the data, for example deleting the data in Priority 2 of the example will display:

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Service Desk

• Log Maintenance - Added Asset to the General tab.

Administration

• Users - Prevent inactive users logging in to Workbench. 
• Licences - Add Voucher Approvals to the Purchase Requisition Licence.
• Email Templates -
  • Added the Subcontract Job Description ($SubcontractJobDescription) and Subcontract Job Code $SubcontractJobCode) tokens to the Report - Subcontract Claim Approved and Subcontract Claim email templates.
  • Added the Job Description ($JobDescription) and Job Code ($JobCode) tokens to the Report - AR invoice and AR Credit email templates. 

Integration

MYOB Advanced

• Increased the import frequency, it is now: 6am to 9pm (for the AWS this is based on GMT +10)

Xero

• Catered for Time and Date format being saved to the Payroll Transaction Transfer table, so that these timesheets will still be exported to Xero. 

Reporting

New Features

• Text Footer Columns - Configurable text based footer columns have been introduced to cater for basic tabular formatted information that is not well supported by the HTML footer. Note: They are only available on the reports listed below and where the report orientation is portrait.

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•   The footer column text is defined as Lookups where the Type determines what document the footer applies to. The supported Lookup Types are:

•   AP Invoice Footer Grid
•   AR Credit Footer Grid
•   AR Invoice Footer Grid
•   Contract Claim Footer Grid
•   Output Claim Footer Grid
•   PO Footer Grid
•   Subcontract Claim Footer Grid
•   WO Footer Grid

•   The maximum limit for the number of column's is 5 per location and the font size is system adjusted to be smaller with additional columns.

•   You can enter a sequence (priority) for a column that you want to be blank, for placement of the text. Ie: You want text to only be in the 5th column. The font will be 6pt, because you have essentially told the system that you have 5 columns. You would enter Priority 5 for the location with the Description text. You do not have to enter in any other columns with a priority. 

•   You can enter in a combination of sequences (priorities) to space the data, for example deleting the data in Priority 2 of the example will display:

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Report Revisions

• wbBatchCCCAccrual001 - Contract Claim Accrual - Added Analysis grid to report.

• wbContractsBudget004 - Contracts Budget vs Final Cost Report with Hours - A new wbContractsBudget004 report has been provided.

• wbDebtors002 - Aged Debtors - Report Code Summary - A new Debtors report (wbDebtors002) Aged Debtors - Report Code Summary has been provided.

• wbJob005 - Job Profit - Stopped the Job code from being a mandatory predicate. Changed the number format to have no decimal places.

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