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A Charge To Job/Log and Charge To Activity can be specified on any job/log, and when this job is invoiced it is treated as a different kind of invoice, an internal sale. When this internal sale is approved, a cost transaction is created on the Charge To job/ Charge To Log’s Job. Charge to Job is also referenced as the Buying Job.
The Sell value on the Selling Job transactions will be used as the Cost value in the Buying Job.
The transactions on the Selling Job will use the Price Code on the Selling Job.
The Sell value on the Buying job (with a transaction type = Internal) will be determined by its Price Code.
Both revenue and cost transactions are attached to a batch with batch type AR Internal.
Once the invoice is approved, these transactions will be aggregated into one transaction with a transaction type = Internal and will display in Job Enquiry, and is linked back to the Selling value by the Invoice Number.
Internal sales are simply exported as GL Journals to recognise the appropriate revenue and costs against the different business units in the financials - they do not have GST or get posted to Accounts Receivable.
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Internal Sales Code on Activities
When you enable Internal SAlesSales, all existing activities must have an Internal Sales populated, besides the Sales Code they already have.
The activities on Job Transactions selected in Get Sales of the Internal Sales Invoice must have this Internal Sales Code defined for the invoice to be created. Otherwise it will fail.
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To create a new Internal Sales invoice, navigate to Job Sales Invoices, and select the New Internal Sale from the drop-down menu next to New Invoice. Alternatively, Internal Sales invoices can be created from Service Logs or Plant Maintenance Logs.
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Following the example in the screenshot above, I go to Job Invoices, New Internal Invoice. My Internal Invoice will be on Job Sell-Job, and because it is an Input and Output based job, I will be able to select in Get Sales all the transactions I want to include in Get Salessell. Once the invoice is approved, these transactions will appear will be aggregated into one transaction with a transaction type = Internal and will display in Job Enquiry on the Charge To Job job 0001002 as an Internal transaction. And in turn, it can be sold to an external client:
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Workflow support has been added for Internal Sale Sales with the expected behaviour but specifically:
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