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Workbench Release Notes

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Upcoming Functionality & News

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📣 New Webinar Sharperlight Reporting - 16 September Register here Join Justin Gardner and Donald Wynne from Sharperlight as they highlight the key features of Sharperlight and how it can greatly enhance your Workbench experience. Step beyond the standard Workbench reports and build a custom reporting strategy tailored to your business, gaining measurable insights into your business based on your own metrics and data definitions.   16 Spetember - Topics:  Sharperlight Introduction Overview of key features Examples of different reporting options Practical example of building a Sharperlight Dashboard and displaying it within Workbench Q&A session

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📣 New Webinar Workforce Management - 16 October Register here Navigating timesheet management and award interpretation can be complex, but it doesn’t have to be. Still dealing with manual reimbursement of staff expenses? you don't have to. Trying to work out who his free to start a new project next week, now you can. Ideal for HR professionals, payroll managers, and project coordinators, this session will provide practical strategies and tips to enhance your workflow and streamline your workforce management.   16 October - Agenda:  Standard Costing Principles and the use of Employee Classes Options for Timesheet Capture Award Interpreter Overview Leave Management Resource Scheduling Expense Claims Future Enhancements

https://www.workbenchcentral.com/workbench-workforce-management

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New Features

Leave Management

• New mobile-compatible Leave requests screen
  Users can now request their leave from their mobile devices.
  A new Leave Requests Mobile screen has been released, where a user will see first a list of the top 20 latest Leave requests and can open an existing one or create a new one.
  
  The request is a simplified version of the desktop version. Each leave type must have the correct defaults (job, Activity, Time Code, Workcentre) for Timesheet transactions to be created on approval.

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Feature Revisions

User Experience enhancement

• Subcontract claims:

  

  The ‘Copy last claim comments as default?’ prompt when creating a new Subcontract Claim now only displays when there is actually a comment on the previous subcontract claim. It was previously showing up when there were no comments on the previous claim or there was no previous claim. Note that this checks the Comments column (not the Reason column).
  

• Job Maintenance - improved display response time:
  When opening Job Maintenance the data loads much quicker now.

Jobs

• Contracts - Project Trust Accounts
  We have finalised changes to the Xero integration to support the Project Trust Account functionality.

  • AP Payments will now display the From Account with the GL Code for the Bank Account the payment has been made from (typically the PTA).

  • Job Receipts will now display the To Account with the GL Code for the Bank Account into wich the client has made its deposit.

Purchasing

• Vouchers

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Stock

Billing

Subcontracts

• Balance of Retentions by each Trust Account:
  If you need to know what the balance is on each Retention Trust Account (RTA), you can now use the Subcontracts Retention Management screen to do so. You could then reconcile this with the balance on each Bank Account.
  A new filter has been added so you can choose an RTA and get the total balance.
  

  

• Grid management and new columns have been added to the Retention Releases tab:
  New columns Approved Retention Balance and Approved Retention GST Balance are not also available on the Retention Releases tab (they were previously added to the Reporting tab in release 4.6.37)
  
  These new columns are hidden by default and can be enabled using Grid Management - grid Subcontract Retention Release.
  Approved Retention Balance only includes documents that have been approved.
  

  

• File attachments can now be added to an Approved Work Order
  Files cannot be deleted though.

Plant

Utilities

• WIP reversal batch:
  When a WIP batch is flagged as Not For Export, the system will automatically generate the WIP Accrual Reversal

Minor enhancements:

• Job Scheduler:
  Enhancements have been made to avoid duplicate entries when multiple users edit the Scheduler at the same time.

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Integrations

Workbench API

• A new endpoint is now available to access Contract Forecast adjustments. See further detail here.
  

Xero

• Warnings if attachments to be exported exceed 2MB:
  

  

  
  Xero does not allow the import of attachment files greater than 2MB. Therefore, Workbench will display a number next to the Suceeded status to indicate that there is a warning that you might want to take a look at. The warning message will say: Attachment xxxx.xxx exceeds 2MB size limit. Meaning it will not be exported.
  The export of AR/AP Invoices will not fail, rather the attachment will not be exported.

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Fixes & Technical changes

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Things we are busy working on...

🗓️ Contract Claims: record claimed and certified values on each Claim (like in Subcontract Claims). New approval process on Contract Claims to resemble the certification process.

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