IN PROGRESS

Workbench Release Notes

Beta Release 4.6.19.1

Scheduled Release - 23 October 2023

New Features

Lists

• My Approvals - Due Date

On My Approvals list we have added a Due Date column displaying the Due Date of each document to assist the approver in knowing what to action first. This is especially relevant for AP Vouchers and AP Invoices for which Due Dates are very important and need to be strictly followed so as not to breach Payment Terms.

...

• AP Invoice: Payment Due Date on the Invoice.

• AP Voucher: Payment Due Date -1 or Assigned Date + 1 whichever is earliest.

• AP Credit: Payment Due Date - 1 day on the Invoice.

• Job Budget: Assigned Date + 1.

• Expense Claim: AssignedDate + 1 or Blank for Standard approvals

• Job Sales Credit: Assigned Date + 1 or Created Date + 1 for Standard approval.

• Job Sales Invoice: Assigned Date + 1 or Created Date + 1 for Standard approval.

• Leave Request: Leave Requested on Date + 1

• Purchase Order: PO Required Date -1 or Assigned Date + 1 whichever is earliest. Or PO Required Date - 1 for Standard approvals.

• Revenue Journal (as JobInvoice): Assigned Date + 1 or Created Date + 1 for Standard approval.

• Subcontract Claim: Assigned Date + 1 or Subcontract Claim Payment Date.

• Work Order: WO Required Date -1 or Assigned Date + 1 whichever is earliest. Or WO Required Date - 1 for Standard approvals.

Plant

• Plant Maintenance Logs:
  Service Logs linked to Jobs and Service Logs linked to Plant items have been separated into different screens, as they each have different relevant information to be displayed. We created a new specialised screen for all the Plant Maintenance Logs, and you can now find these under the Plant module together with all the other Plant screens.
  

  

Service Logs

• Service Log creation from emails:
  

  

  
  We have introduced a new feature that helps clients who use Service Logs in Workbench to manage their reactive work or calls. One of the challenges that our customers face is the manual and tedious process of creating tickets from email requests. To address this pain point, users will be able to select email files (.msg), and import them to automatically create a Service Log based on the email content with some of the data prepopulated.
  
  On this first release, emails need to be dragged and dropped to a folder in the file system (for example Downloads folder) and then imported using the 'Create from email .msg file' button. On the next release the Drag and drop function should be enabled, making it really simple to transfer the log info from one application (Outlook) to another (Workbench Log).
  

  The feature provides the following benefits:

  • It will reduce the time and effort required to create tickets from email requests, especially for customers who receive hundreds of emails per day.

  • It will improve the accuracy and completeness of the ticket information, as it will extract relevant data from the email message, such as Contact, Client (based on email address), subject, attachments, and job details.

  • It has a set of validation rules to automatically find the Client using the From address and assign priority.
    
    

    

    
    
    

Feature Revisions

Jobs

• Budgets:
  Improved performance when loading a budget to make it faster.

Lists

• Job

Purchasing

• Purchase Orders

  • PO Email Template - Supplier name token has been added to be used in customised email templates.

  • Filters in PO Lines:
    For ease of use on those large POs with 100+ lines we have added filters to find the specific lines that need to be updated/edited/checked.
    

    

    
    

• Vouchers

  • Vouchers now support Log numbers on each Voucher line, to cater for lines coming from different POs each one with its own Log Number.

Subcontracts

Timesheets

Plant

• Copy existing Plant item and its extension columns:
  When creating a new Plant Item there is now an extra option to copy from an existing Plant Item and copy all its extension columns: "Duplicate of an existing plant incl. all extension columns"
  

  

Quotes

• Re-use quote for multiple prospect clients:
  There are some cases where the same quote is provided to several Prospect clients, all submitting their own tender for the same project in the area. So the quote is the same for all the Prospect clients that requested it. The Prospect clients can keep changing as the quotes are sent, and once one of those prospect clients has won the tender and accepted the Quote, the final Client will be changed/set and the Quote in Workbench.
  Client, Client Contact, Prospect Client, & Prospect Contact are editable even after the Quote has been approved.
  With this, either the Client or Prospect Client can be populated to Accept the quote, not both.
  

  Image Added

Month End

• WIP Accrual batch with $0:
  When all Work in progress values in the batch are $0, the batch exporting will error saying '‘Batch is empty’'.

• Utilities - Job Adjustments:
  Fixed scenario when Retail Rate was being Calculated when FC Cost and FC Retail columns were hidden in the Grid.

System Setup

• Jobs - Price Codes improved usability:
  A few enhancements have been made to the Price Code maintenance screen for ease of use:

  • The Materials tab only allows activity types of Activity or Item.

  • The same change has been made to the import. It only allows the import of Activity and Items on the Materials tab, and there are improved validation error messages.

  • On the Plant tab, the Price Group picker now also allows Plant Pricing Groups.

Administration

• Licences
  Warning messages have been added on the Licence Matrix screen when users assign licences that are probably not right and will guide the user to allocate the correct licences and make good use of them. Examples below:

  • A user can only have 1 Role licence allocated at a time:
    ”A user typically does not require more than 1 role licence.”

  • Module licences are only available to be allocated to Roles other than System Admin or Finance as these include all modules by default:
    ”System Admin or Finance role users do not require any module licences as all features are included in these 2 role licences.”

  • Timesheet and Expense Claim licences are not able to be allocated to anyone with a Role licences as these functions are already included:
    ”Role licence users do not require Timesheet or Expense Claim licences as these feature are included in all roles licences.”
    
    
    

• Data Imports

Integration

Xero

• AR Credit Export Error:
  Fixed an error when exporting AR Credits by ensuring only AR Credits with Apply Number populated in them.

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