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Workbench Release Notes
General Release 4.6.12.2
Scheduled Release - 24 July 2023
IN PROGRESS
Beta Release 4.6.
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13.1
Scheduled Release - 17 31 July 2023
New Features
Jobs
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Editable Job List:
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Edit multiple Jobs without opening each job popup individually.
Update Job Manages or Account Managers in Bulk.
Close and Finalise Jobs in Bulk.
Users can now edit key details on Jobs with only a few clicks and without having to open each Job individually.
Only users with ‘Edit Job' or ‘Edit Job Details’ permission will be able to edit. All users that have access to Jobs List will have access to this new screen.
The same Security Access level as in Jobs List is applied.
There are two ways to update Jobs:
From the grid itself, update each field and click on the SAVE button.
Or use the Bulk Update section at the bottom where you can select the values that will be applied to each Job selected in the list above. Use Bulk Save to save these changes.
Done. It’s that easy.
Administration
Simplified User creation:
Enhancements to the User creation process to make it faster and easier to create new users based on existing ones.
There are now 3 ways of creating users:
New User, where all fields need to be manually entered.
From Person List:Status colour Green title enhanced Person picker was enhanced to only display non-users and non-employees so as to not potentially override data.
User to Copy From picker contains active employees or active users.
From Existing User:Status colour Green title new copies Employee Details (but blank Employee No, Expense Claim, Credit Card), Extended Productivity, User Authority, Application Access.
does not copy Main, Contact, Settings, or Email tabs.
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Xero
Now supporting Leave requests in Payroll exports:
When exporting a Payroll batch, Timesheets and Leave requests will be created in Xero. This means that when a Payroll Batch is exported, depending on the Workbench Payroll Code used in the Activity or Time Code, either a Timesheet or a Leave request will be created in Xero.
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Leave requests are created as approved.
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Review the Xero Payroll Integration configuration here.
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Feature Revisions
Purchasing
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Purchase Orders- editable after the PO is approved:
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Adding attachments after a PO has been approved is now allowed, however not editing or deleting existing attachments.
Stock
Stock Items can now be imported directly from the Stock list:
Billing
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A new tab called 'Surcharges and Discounts' has been added to Companies to display what discounts/surcharges have been set for this Company or for any of its Jobs, from the Surcharges and Discounts setup screen.
'Apply To Code': the Discount or surcharge can now be set to be applied to more than only one Sales Code:
For any sales Codes use the default value: {Any}
For multiple Sales Codes, add a list of them separated by a comma and NO SPACES: SALES,SALESMISC,PROJ
Only one Sales Code can still be used.
If an invalid code is entered (included spaces), an error will be displayed.
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Service
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Logs
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-The Log’s Charge type is not mandatory, however it is useful to ensure all charges are invoiced to the Job (transactions or Outputs) when the Jobs charge type is Contract Claims.
If the charge type is populated, then the log may be billed directly from the Log screen with the Invoice button, and that charge type will be used in the billing process, otherwise, the Invoice button will be greyed out.
When doing input/output billing on jobs, any transactions or outputs which are on logs which have a charge type populated will be excluded
A Log No column has been added to Get Sales that displays the Log No that the transaction is associated with.
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Completion tab - Cost Summary duplicates costs for PO and AP Invoice:
The Purchase Order Cost line now only includes Outstanding value.
Month End
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System Setup
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Subcontract Portal List and Subcontract Portal Work Order List are now included on the External Contractor licence.
Utilities and Job Reports are now included in all role licences.
My Datasheets are now included in Advanced Timesheets licence.
Purchase Requisitions are now included in all role licences.
Administration
Data Transfers - Data Imports:
Job Outputs imports now validate that the Schedule being used is a valid Output Schedule for the Job, otherwise, a message is displayed stating the error for the exact line that requires attention.
Data imports are:wbImportJobOutputs
wbImportJobOutputsByLogNo
General
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File attachments:
An intermittent error 'The request signature we calculated does not match the signature' when accessing attachments has been rectified.
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Integrations
Xero
Improved Message about Duplicate Invoices:
Before the export of an invoice (both AP and AR), Workbench checks whether the invoice already exists in Xero (based on the invoice number and Contact). If it does, the invoice is not exported and instead a message is displayed "AP Invoice already exists in Xero".
To make it easier to find the duplicate invoice in Xero, the error message has been enhanced to display in the following format:
"AP Invoice '{invoiceRef}' already exists in Xero for Contact '{contactName}' (with a status of {status})."
Meaningful Error Message when Token Expires:
If the token has expired when the user tries to export a batch, the call to the Xero API fails (message: “invalid grant”), which causes multiple errors. The user just gets an error message: “One or more errors occurred.” and they have to look in the App Log to see what happened.Workbench now catches this problem before the export attempt, and shows a better error message, telling the user to refresh the token.
Upvise
Upvise Plant Assignments quantity filed is now synced back to Workbench.
Purchase Order attachment:
PO attachments in Upvise now sync to the PO in Workbench as attachments.Equipment Custom Fields:
When using “button” type custom fields on equipment, these will no longer create error messages when syncing data between Upvise and Workbench.Expense Claims - Import As Approved
Approved Expense claims will now generate transactions in workbench when the auto-approve setting is enabled.I
Upvise
New Upvise Intergration URL - Deprecation of OLD URLs integration method 1st September 2023:
Upvise has introduced a new Integration model available in "My Account"--> "Integration".The key feature includes:
Unified Export URL for both archive and production database.
Designed for performance and scalability.
New Security architecture with new private API Token and secure storage of credentials.
Time Zone with DST support.
Logs & traceability of exports URLs.
Any clients using deprecated URL links for reporting in SL or PowerBI will need to migrate over to using the new integration URL's- Please engage your consultant for guidance on this.
The deprecated links will be removed from 1st September 2023.